Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist in Middletown, New York on a Contract basis. This onsite role is well suited for someone who thrives in a fast-paced accounts payable environment, brings strong invoice processing expertise, and can manage detailed work with accuracy. The position focuses on handling vendor invoices, supporting timely payment workflows, and partnering with internal teams to keep purchasing and receiving records aligned.

Responsibilities:

• Manage a high volume of vendor invoices from receipt through final approval, ensuring timely and accurate processing.

• Reconcile invoices against purchase orders and receiving documentation to complete precise three-way matching.

• Set up, update, and maintain supplier records to support accurate payment and purchasing data.

• Prepare and review purchase orders as needed, confirming required information is complete and valid before processing.

• Coordinate invoice workflow activities through payment authorization, including ACH and check run support when applicable.

• Partner with the Receiving team to investigate quantity, pricing, or receipt discrepancies and resolve issues efficiently.

• Enter and code invoices accurately within QuickBooks Desktop, Ramp, and internal company systems.

• Monitor payable transactions closely to maintain organized records and support dependable month-to-month processing.

• Work independently while collaborating with cross-functional teams to meet deadlines and sustain productivity in an onsite environment.

• At least 3 years of dedicated accounts payable experience, with a strong background in high-volume invoice processing.
• Demonstrated success performing three-way matching across purchase orders, receipts, and invoices.
• Solid understanding of core accounting principles, including invoice coding, account allocation, and payment processing.
• Experience using QuickBooks Desktop; familiarity with Ramp or similar expense management tools is preferred.
• High level of accuracy and attention to detail when reviewing payable data and resolving discrepancies.
• Ability to learn new systems quickly and adapt to company-specific workflows with minimal training.
• Comfortable working in a team-oriented setting while also managing responsibilities independently.
• Prior experience in a manufacturing or distribution environment is an advantage.