Office Services Manager

General Responsibilities Participates in the preparation of information relayed to the Library Board of Trustees Acts as a liaison between Town Hall and the Library for purchasing, check requests, work orders and questions on procedures Attends suitable meetings and workshops to enhance library services and personal performance Travels to Town Hall for mailings, deposits, payroll checks and interoffice paperwork Financial Responsibilities Reviews with Library Directory any questions or concerns regarding accounts payable, donations and other financial issues Tracks and monitors income and expenses Sends monthly spreadsheet to tax collector for review and corrections if necessary Prepares purchase orders and vouchers Prepares monthly budget statements and voucher lists for the Library Board of Trustees Maintains the cash box and calculates/posts monies daily Takes bank deposits to Town Hall Participates actively in the annual audit process Keeps current on purchasing and contract laws and regulations Works with the auditor and township CFO to ensure all financial issues are handled properly Tracks donations and apprises Director of receipt of them Coordinates the invoices, other associated paperwork and payment for programming Empties the copier cash, records receipt and takes to bank Performs duties as a back-up to payroll process Purchasing Responsibilities Tracks and orders supplies for all departments Receives deliveries from vendors, checks packing slips and directs to appropriate department Keeps current on approved vendors Maintains records of orders placed and received Coordinates with Town Hall the registration of new vendors Keeps up-to-date on changes within the Town Hall requisition portal Facility and Equipment Responsibilities Maintains office machines and keeps track of maintenance contracts Makes calls for services needed for facility and equipment maintenance Special Projects Manages our Museum Pass Program Reports to: the Library Director #J-18808-Ljbffr