Recruiting Coordinator

Your Impact at LILA As a Recruiting Coordinator at Lila Sciences, you will drive the operational infrastructure behind our recruiting function, ensuring interview logistics run seamlessly across all departments, including leadership-level searches. Reporting to the Manager of Talent Operations, you will go beyond day-to-day coordination to identify process improvements, build scalable workflows, and serve as a trusted operational partner to recruiters, hiring managers, and the Director of Talent Acquisition. This is a highly visible, in‑person role based in San Francisco that requires strong organizational judgment, proactive communication, and the ability to manage complexity across a fast‑growing, multi‑site organization. What You’ll Be Building Own end‑to‑end interview scheduling across all departments, including complex multi‑site loops spanning multiple time zones and last‑minute changes Design and maintain scalable scheduling workflows and coordination processes that improve efficiency as hiring volume grows Serve as the primary point of contact for candidates throughout the interview process, delivering a consistent, high‑touch experience Coordinate onsite interview logistics including candidate hosting, office tours, and cross‑functional collaboration with Facilities Maintain data integrity across Greenhouse and Outlook, ensuring requisitions, pipelines, and interview records are accurate and current Identify inefficiencies in recruiting operations and propose solutions that improve speed, candidate experience, and team capacity What You’ll Need to Succeed 2+ years of experience in recruiting coordination, talent operations, or a related operational role, ideally in a fast‑growing tech or research environment Hands‑on experience with Greenhouse or a similar ATS, including job postings, pipeline management, and reporting Demonstrated ability to manage competing priorities across multiple stakeholders without things falling through the cracks Clear, professional communication with a candidate‑first mindset Proven track record of identifying workflow improvements and implementing process changes Self‑starter who can build structure, solve problems independently, and stay effective when priorities shift Bonus Points For Experience managing complex calendars across time zones in Microsoft Outlook or similar tools Familiarity with structured interview processes, panel coordination, and debrief scheduling Prior experience supporting executive or leadership‑level hiring Comfort working onsite up to 5 days a week at our San Francisco location Genuine interest in operational excellence and improving how recruiting teams work Equal Employment Opportunity Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. #J-18808-Ljbffr