Office Administrator

Answer and direct incoming phone calls to the appropriate associates Greet visitors in a professional manner Process, sort, and route incoming and outgoing mail Oversee the security fob system Maintain organized filing systems Handle accounts payable tasks Prepare shipping and receiving documentation Generate labels using multiple software programs Adapt to new computer programs as needed Place orders and manage inventory Maintain confidentiality of all financial data Track shop order status throughout production Create and manage spreadsheets Type documents and correspondence efficiently Answer multi-line phones professionally Welcome and assist visitors to the office Record and promptly distribute messages Document attendance call-ins from associates Perform other duties as assigned Requirements Previous experience in office administration, including accounting-related responsibilities Proficiency in Microsoft Office applications (Word, Excel, and Outlook) Strong verbal and written communication skills Excellent organizational abilities, with the capacity to manage multiple priorities and meet deadlines Problem-solving skills and a sense of urgency High school diploma or equivalent Basic math skills Ability to work collaboratively in a team-oriented environment Core Competencies Demonstrates proficiency in office administration and accounting tasks, with strong organizational skills and the ability to manage multiple priorities effectively. Capable of maintaining confidentiality and adapting to new software while providing excellent communication and support in a team-oriented environment. Highest-signal resume keywords Office Administration Experience Microsoft Office Proficiency Accounts Payable Management Strong Verbal And Written Communication Organizational Abilities ATS Optimization Keywords Hard Skills Accounts Payable Document Preparation Spreadsheet Management Mail Processing Inventory Management Label Generation Basic Math Skills Soft Skills Strong Communication Skills Problem-Solving Skills Organizational Skills Team Collaboration Certifications & Qualifications High School Diploma Or Equivalent Industry Keywords Office Administration Confidentiality Filing Systems Shipping And Receiving Documentation Tools & Technologies Microsoft Word Microsoft Excel Microsoft Outlook Multi-Line Phone System #J-18808-Ljbffr