Administrative Assistant - Intermediate - UPMC Shadyside

Administrative Assistant - Intermediate

UPMC is hiring a full-time Administrative Assistant - Intermediate to support their Surgical Oncology team at UPMC Shadyside - Cancer Pavillion! This position will provide administrative support for the entire Surgical Oncology practices. Responsibilities include scheduling of appointments, securing medical records for appointments, coordination of surgeon's calendar and scanning of paperwork into the patient chart. The hired individual must be able to multi-task and organized to function within the role.

Hours for this position will be Monday through Friday, 8:00am to 4:30pm, with no evenings, weekends, or holidays. Previous administrative support experience is required. Previous experience in a medical office setting is preferred but not required.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

High school diploma or equivalent. Three years experience in an administrative support role.

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Working knowledge of business processes and procedures. Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances: Act 34.

UPMC is an Equal Opportunity Employer/Disability/Veteran.