Office Manager

COMPANY DESCRIPTION

Please make sure you read the following details carefully before making any applications.

Kalb Construction is a multigenerational, family-owned general contractor based in Las Vegas, proudly building across Nevada since 1963.

We are known for high-quality, schedule-driven projects delivered with craftsmanship, transparency, and a commitment to doing things the right way. Led by the founder's grandson, Kalb Construction provides preconstruction, construction management, design-build, ground-up construction, tenant improvements, renovations, and code compliance services.

Our team guides projects from estimate through turnover while building lasting client relationships and durable results. Our experience spans retail, hospitality, automotive, food and beverage, religious, residential, civic, and industrial sectors.

Recognized as one of Nevada's Top 10 Contractors for 15 consecutive years, Kalb Construction cares deeply about both what we build and how we build it.

THIS ISN'T A TRADITIONAL OFFICE MANAGER ROLE

Kalb Construction is looking for an experienced Office Manager to take on one of the most connected roles in our company.

This person works across nearly every part of Kalb Construction, including contracts, project financials, technology systems, accounting, estimating, project management, project coordination, HR, permitting, facilities, and leadership.

We're looking for someone who enjoys variety, takes ownership, and gets satisfaction from making an organization run better.

Some days you'll be coordinating an owner contract. Other days you may be resolving a budget discrepancy, troubleshooting a system issue, improving a company process, training an employee, or making sure an important action item actually gets finished.

The right person doesn't just identify a problem. They dig into it, figure out what needs to happen, involve the right people, and follow it through to completion.

Most importantly, we're looking for someone who wants to become a trusted resource the rest of the company can count on.

WHAT YOU'LL DO

• Prepare, coordinate, route, and track Owner Contracts, Preconstruction Agreements, AIA A305 Qualification Statement packages, and other important company and project documents.

• Help ensure contracts and other critical items move through review, revision, execution, and return without falling through the cracks.

• Become a key administrator of our technology platforms, including Autodesk Construction Cloud, Foundations, and Agave.

• Review project budgets, billing, Pay Applications, Owner Contracts, and change orders for accuracy and help resolve discrepancies between systems.

• Support project setup, system access, templates, reporting, and troubleshooting across our construction and accounting platforms.

• Audit projects to ensure documentation, budgets, subcontracts, subcontract change orders, RFCs, and related project information are accurate and current.

• Work closely with Accounting, Estimating, Project Managers, Project Coordinators, Permitting, HR, and company leadership to solve problems and keep things moving.

• Participate in key company meetings, understand what needs to happen next, and follow up on action items through completion.

• Oversee day-to-day office operations and directly manage our Administrative Assistant.

• Maintain contractor and business licenses, company records, office access, facilities needs, and vendor coordination.

• Help develop, improve, and maintain company policies, procedures, systems, and workflows.

• Train employees on company processes and technology platforms.

• Partner with HR on job postings, resume review, interviews, and hiring support.

• Serve as a trusted backup for important company functions, including check signing, payroll approval, and permit expediting responsibilities.

If you see something that could be done better, faster, or more efficiently, we want you to speak up and help make it happen.

WHO WE'RE LOOKING FOR

Experience matters, but how you approach your work matters just as much.

We're looking for someone who is:

• Organized — You can manage a lot of moving pieces without losing the details.

• Resourceful — If you don't know the answer, you figure out how to find it.

• Accountable — When you own something, people know it will get done.

• Detail-oriented — You notice inconsistencies and recognize when something doesn't look right.

• Financially comfortable — Budgets, billing, Pay Applications, contracts, and change orders don't intimidate you.

• Technology-minded — You learn new systems quickly and aren't afraid to troubleshoot.

• A problem solver — You don't just point out problems; you help solve them.

• A strong communicator — You can work effectively with different personalities and departments throughout the company.

• Adaptable — You understand when priorities need to change and can adjust quickly.

• Discreet — You'll regularly work with contracts, financials, payroll-related processes, and confidential company information.

• Dependable — You take pride in being someone other people can count on.

QUALIFICATIONS

• 5–7+ years of office management, administrative leadership, contract administration, construction administration, or comparable experience.

• Construction industry experience strongly preferred.

• Hands-on experience preparing, reviewing, coordinating, and tracking contracts through execution. Owner-contract and construction-contract experience is strongly preferred.

• Strong financial skills and experience with budgets, billing, Pay Applications, change orders, or similar financial documentation.

• Experience supervising or leading administrative staff.

• Excellent organizational skills and the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills.

• Strong Microsoft Office skills and overall digital literacy.

• Experience with Autodesk Construction Cloud, Foundations, Agave, or similar construction/accounting platforms is a plus. More important is the ability and willingness to learn our systems quickly.

• Familiarity with Nevada construction-contract and contractor-licensing requirements is a plus. xhyhwjd

• • A high level of discretion and sound judgment when handling confidential company information.