Office & Admin Specialist Intermediate

Job Details

Working Title: Office & Admin Specialist Intermediate

Job Class: Office and Administrative Specialist, Intermediate

Agency: Health Department

• Job ID: 94861
• Location: St. Paul
• Telework Eligible: Yes / Hybrid 50%
• Full/Part Time: Full-Time
• Regular/Temporary: Temporary
• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/12/2026
• Closing Date: 06/21/2026
• Hiring Agency: Minnesota Health Department 
• Division/Unit: Health Improvement / Health Promotion and Chronic Disease Sage Program Support Staff
• Work Shift/Work Hours: Day Shift / 8:00 A.M. - 4:30 P.M.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
• Classified Status: Unclassified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Department of Health
• End Date: 8/1/2029
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

Join the Minnesota Department of Health’s Cancer Programs Section and play a critical role in supporting programs that help Minnesotans access life-saving cancer and heart health screening services and lifestyle change programs. This position is ideal for someone who thrives in a fast-paced, detail-oriented environment and takes pride in delivering high-quality work that directly impacts public health. As the Office and Data Entry Specialist, you will serve as a key operational partner by managing sensitive patient and billing data, conducting quality assurance reviews, resolving complex data discrepancies, and supporting providers, clinics, and program participants with professionalism and care.

Primary responsibilities include: 

• Perform complex problem-solving and systematic review of patient data to ensure the integrity of Sage Program records.
• Execute high-volume data entry and rigorous quality control for the Cancer Programs Section.
• Provide essential administrative support to the Sage Programs and Cancer Control Sections to ensure seamless daily operations.

This temporary position may last up to three (3) years. 

In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state. 

MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty related to grant cycles and the impact of the grant funding on program priorities.  

This position is currently funded and approved to be filled. While the position is funded at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans. 

Qualifications

Minimum Qualifications

• Administrative office experience which includes, but is not limited to, handling a variety of business correspondences, record keeping, data management, or similar responsibilities.
• Knowledge of Data entry procedures and systems, such as Microsoft Office or similar data entry systems.
• Customer service experience over the phone and in person with the ability to advise customers around policies, procedures, and regulations.

Minimum qualifications to be assessed at interview: 

• Strong ability to communicate clearly and concisely when providing services and helping others.
• Ability to review, research, and finalize records.
• Detail-oriented, thorough, and accurate.

Preferred Qualifications

• One year of administrative or technical experience working with medical, public health, or patient screening data in a healthcare, clinic, hospital, or government setting.
• Experience performing quality control, records auditing, or data validation activities while maintaining a high level of accuracy and confidentiality.
• Familiarity with Minnesota state agency operations or similar organizational structures.
• Proficiency using computer software applications such as Microsoft Office, Windows, and technical licensing or credentialing database applications.
• Experience with accounting/budgeting/expense reporting with the ability to perform administrative support work for a work unit’s expense and budget administration.

Additional Requirements

• This position requires successful completion of a background check and employment reference check.
• Under U.S. Citizen and Immigration Services regulations, the successful candidate must be able to accept work in the U.S. by the day employment begins. This agency is unable to offer H-1B sponsorship. 

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at View phone number on minnesotajobs.com or email View email address on minnesotajobs.com . For additional information about the application process, go to .

Contact

If you have questions about this position, contact Kaitlyn Crowley at View email address on minnesotajobs.com or View phone number on minnesotajobs.com.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at View email address on minnesotajobs.com. 

About Health Department

Come and work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain, and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving, and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promoting a high level of employee health awareness, employee longevity and job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.



EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at View phone number on minnesotajobs.com or email View email address on minnesotajobs.com and let us know the support you need.