Facilities Coordinator

Job Description

Job Description

Job Title: Facilities Coordinator

FLSA Status : Full Time - non-exempt
Reports to: Center Director

Schedule: 9am-5:30pm M-F (hours may vary depending on program needs, including weekends and on-call hours)
Supervises: Custodians

Rate of Pay : $25.00-$29.80 hourly

Closing Date: 8/30/2026

Benefits : Standard; Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Position Summary

The Facilities Coordinator is responsible for overseeing the cleaning, care, and maintenance of the Red Shield building and its surrounding grounds, including our adjacent parking lot at 2910 High St. and the garage lot at 2860 High St. Key responsibilities include performing cleaning and maintenance tasks, coordinating with external vendors as needed, and managing Red Shield’s small fleet of vehicles used for transportation. This position involves significant physical labor along with supervisory duties when required.

Duties and Responsibilities

• Oversee maintenance and janitorial operations, including scheduling custodial staff, obtaining vendor bids, managing service contracts, and coordinating preventive maintenance to ensure a clean, safe, and well-maintained facility.
• Immediately remove graffiti and signs of vandalism.
• Coordinate task prioritization with Corps Officers and/or the Center Director.
• Provide the Center Director and Corps Officers with quarterly update reports.
• Maintain clean, organized, and clutter-free individual work areas and shared spaces throughout the center.
• Conduct daily inspections of facilities and grounds, identify repair needs, and track work orders, maintenance activities, and repairs using UpKeep software.
• Develop, implement, and coordinate a preventative maintenance program for HVAC systems, facility equipment, and building components based on manufacturer recommendations.
• Supervise custodial staff, including assigning work, providing ongoing performance feedback, and conducting annual performance evaluations in conjunction with the Center Director.
• Develop and manage the facility budget, ensuring cost-efficient operations and identifying cost-saving opportunities without compromising safety or quality.
• Perform and assign custodial duties, including cleaning restrooms, emptying trash, sweeping/mopping floors, dusting, minor repairs, and snow/ice removal.
• Order, maintain, and track inventories of cleaning supplies, restroom supplies, tools, and equipment; report missing items to the Center Director promptly.
• Log and maintain building keys.
• Ensure compliance with OSHA and all applicable state, local, and licensing standards; maintain Material Safety Data Sheets.
• Attend weekly staff meetings.
• Set up and tear down meeting spaces as requested.
• Serve as on-site liaison for contractors, inspectors, and fire and police departments.
• Manage routine vehicle maintenance and ensure registration and insurance information are up to date.
• Primary Point of Contact and On-Call Support for Emergencies.
• Serve as a mandatory reporter and complete required child safety training.
• Foster a welcoming, inclusive, and safe environment for all participants, with special attention to the needs and strengths of the Whittier community.
• Contribute to seasonal programs like Angel Tree Toy program and Christmas Red Kettles, as needed.

Education/Experience, Skills, Qualities, Requirements

Education/Experience

• Have at least a high school diploma or GED with two years of related work experience and one year of supervisory experience. A combination of training and experience will be considered.
• Proficient in reading, writing, and understanding English for emails, cleaning instructions, and safety documentation (eg. MSDS).

Skills

• Ability to use a computer, email, and new software programs with basic training.
• Proficiency with Microsoft Office Suite.
• Must be a self-starter, a team player, and perform well with minimum supervision.
• Bilingual English and Spanish, preferred.
• Current First Aid/CPR/AED certification or ability to obtain within 90 days of employment.

Proven ability to diagnose and resolve common maintenance issues involving mechanical, plumbing, and electrical systems

Qualities

• Supportive of The Salvation Army’s mission
• Able to reflect and model the high standards of our organization
• Supportive of The Salvation Army’s mission
• Exhibit a willingness to support other center coordinators and programs.
• Participate in conflict resolution and de-escalation practices, and respectful communication.

Requirements

• Driving
  • The employee must be 21 years old at a minimum (for insurance provision) and possess a valid in-state driver’s license
  • An MVR will be processed every year in accordance with The Salvation Army’s policies
• Background Check
  • Continued employment will be contingent upon a biennial (every two years) background check that is processed in accordance with The Salvation Army’s policies
• Physical
  • Ability to maneuver, to remain in a stationary position, to grasp, push, pull, and reach overhead, to lift 25 pounds, to access and produce information from the computer, to operate a telephone, to understand written information
  • Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

Acknowledgment of Religious Purposes of The Salvation Army

I have been informed and understand The Salvation Army’s religious purpose and status as a church. In my employment, I will not undermine the organization's religious mission or religious purposes, nor will my professional conduct conflict with, interfere with, or undermine its religious programs or religious purposes.

Employment at Will

Employees of The Salvation Army are considered employees at will. This means the employment arrangement between the employee and The Salvation Army may be terminated by the employee or by The Salvation Army at any time with or without cause. No Salvation Army representative may change the at-will employment relationship through oral or written promises.

Unemployment

This acknowledgment is provided as part of your employment with The Salvation Army, a nonprofit operating under Section 501(c)(3) of the Internal Revenue Code.

The Organization participates in unemployment insurance in accordance with state law. Some states allow nonprofit employers to be exempt from unemployment insurance taxes or to reimburse the state directly for benefits paid, rather than paying standard unemployment insurance taxes.

You acknowledge that:

• The Organization is a nonprofit and may be exempt from, or subject to alternative provisions of, state unemployment insurance laws (except in Montana).
• Eligibility for unemployment benefits is determined solely by state law and the state unemployment agency.
• This acknowledgment does not alter or waive any rights under state or federal law.
• Employment with the Organization does not guarantee eligibility for unemployment benefits upon separation.