Executive Assistant

Job Title Administrative Associate – Level IV – General Management Pay $31.54/hr - $47.31/hr Hours 8 AM – 5 PM (Monday – Friday) Work Arrangement Hybrid (60% in‑office/40% remote; primary location Indianapolis, IN – DBU Headquarters, with several days per month in Columbus, IN – COM) Short Description Acts as an extension of senior management ensuring a positive customer experience while representing leadership to others. Provides advanced administrative support and performs diverse duties such as scheduling, correspondence, overseeing visitors, routing calls, and managing requests. Full Description We are seeking a talented Administrative Associate – Level IV – General Management to join our team in Indianapolis, IN. This role serves as a trusted extension of senior management, ensuring a positive customer experience and representing leadership across both internal and external interactions. Responsibilities Serve as a proactive and trusted partner to senior management, representing leadership in communications, meetings, and correspondence. Anticipate executive needs, manage complex schedules, coordinate multi‑leg travel, expense reporting, and ensure seamless documentation. Prepare, analyze, and manage high‑quality materials, including memos, reports, presentations, and key communications. Foster timely, smooth communication between senior management, team members, customers, vendors, and external stakeholders. Uphold strict confidentiality, maintaining secure executive files, records, and sensitive communications. Monitor, review, and approve routine expenditures, supporting financial adherence to budgets. Exhibit sound judgment in independently preparing correspondence, responding to inquiries, organizing meetings, and capturing/distributing meeting minutes. Serve as a knowledgeable resource for colleagues, contributing to team development and supporting senior management as required. Qualifications & Competencies Communication: Strong ability to deliver clear, audience‑specific messaging in multiple formats. Customer Focus: Builds productive relationships and delivers solutions aligned with stakeholder needs. Accountability: Holds self and others accountable, reliably and with integrity. Planning & Prioritization: Aligns work with company goals; adept at managing competing priorities. Data Proficiency: Comfortable with analytics and data visualization, able to extract insights for reporting and decision support. Education & Experience High school diploma or equivalent. At least 5 years’ experience supporting executives in a stable, relevant administrative role. Proficiency with Microsoft Office suite. Preferred Bachelor’s degree. Experience with AI tools or productivity copilot features. Key Attributes for Success Collaborative Mindset: Ability to work seamlessly with teams and senior leaders; fosters strong relationships in a global environment. Advanced Writing & Presentation Skills: Confident preparing clear, professional documents and presentations; strong PowerPoint and Excel skills. Organizational Skills: Highly organized, detail‑oriented, and able to coordinate across diverse business areas. Experience in Global Travel & Event Coordination: Adept at organizing intensive, complex travel schedules and business events. Leadership Presence & Resilience: Poised and collaborative; able to navigate fast‑paced, dynamic environments while representing senior leadership. Confidential Communication: Maintains clear, consistent, and discreet communication, including providing constructive feedback for clarity and alignment. Additional Information The hybrid work model requires three days per week in the Indianapolis office, with flexibility for additional in‑office days as needed based on management's schedule. Occasional travel to Columbus, IN required. Diverse candidates are encouraged to apply. Compensation Salary range is a good faith estimate; final offers are determined after reviewing qualifications and experience. Interview Process 30‑minute Zoom interview Onsite interview for finalists Benefits Eligible employees receive voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. Employees also have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), a transit spending account, and paid sick leave under the applicable state or local plan. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. #J-18808-Ljbffr Kelly