Executive Assitant

Executive Assistant At Harvest Hill Beverage Company, we craft beloved brands that create everyday joy. Our portfolio includes iconic brands such as SunnyD, Juicy Juice, Little HUG, Daily's Cocktails, and other category-leading beverages enjoyed by consumers across North America. With more than $1 billion in annual revenue and a nationwide manufacturing and distribution network, Harvest Hill is one of the nation's largest independent branded beverage producers. Our Mission, Vision, Values, and Purpose guide how we operate, make decisions, and work together each day. These principles are not just words on a page. They shape our culture, our leadership expectations, and how we serve our consumers, customers, employees, and communities. Our Mission: We Craft Beloved Brands to Create Everyday Joy. Our Vision: To build the most vibrant family of beverage brands, honoring their heritage while innovating to delight generations to come. Our Values: Respect, Integrity, Passion, Sustainability Our Purpose: We combine innovation and passion to share and celebrate every moment of your life, generating well-being and sustainable development. Harvest Hill Beverage Company manufactures, markets, and distributes beverages across Grocery, Mass Merchandisers, Warehouse Clubs, Convenience, Foodservice, and Liquor Distributor channels. Headquartered in Stamford, Connecticut, Harvest Hill employs more than 1,000 people across its corporate offices, manufacturing facilities, and distribution operations throughout the United States. Harvest Hill is part of Castillo Hermanos, an international, family-owned business group founded in 1886 and a leader in the Central American and Caribbean consumer market, with a strong heritage of building trusted brands, investing in people, and driving innovation and growth for the next generation. We are seeking a highly skilled, trusted Executive Assistant to support the Chief Executive Officer and Executive Leadership Team. This highly visible role requires a proactive professional who can manage complex executive support needs, exercise sound judgment, and interact confidently with senior leaders, Board members, and external stakeholders. In addition to core executive support, this role helps improve leadership team effectiveness by coordinating priorities, tracking action items, supporting meeting preparation, and ensuring timely follow-through. Executive Support Provides comprehensive administrative support to the CEO and Executive Leadership Team, including calendar management, travel coordination, expense reporting, meeting logistics, executive communications, and preparation of confidential materials. Manages complex calendars across the Executive Leadership Team, proactively resolving conflicts, prioritizing requests, and ensuring leaders are prepared for key meetings. Coordinates domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and related logistics. Prepares, submits, and reconciles expense reports in a timely and accurate manner, ensuring compliance with company policies. Anticipates executive needs and proactively identifies opportunities to improve organization, efficiency, preparation, and follow-through. Prepares, reviews, and organizes executive correspondence, presentations, reports, briefing documents, meeting materials, and other confidential information. Uses sound judgment to interpret requests, determine appropriate next steps, and escalate matters to the CEO or appropriate executive when needed. In an executive's absence, ensures that requests for action or information are relayed to the appropriate party and followed through as needed. Serves as a trusted point of contact for internal and external stakeholders, representing the executive office with professionalism, discretion, and sound judgment. Board of Directors Interface Serves as the primary coordination point for Board and Committee meetings, including scheduling, logistics, materials preparation, follow-up items, and communication with internal stakeholders. Coordinates Board and Committee meetings, including scheduling, travel, agendas, meeting logistics, materials, minutes support, and follow-up actions. Prepares and organizes Board materials, executive summaries, presentations, and related documents with a high degree of accuracy and confidentiality. Tracks Board-related follow-up items and ensures timely communication with appropriate internal stakeholders. Meeting & Communication Management Plans and supports Executive Leadership Team meetings, leadership offsites, employee events, town halls, Board meetings, and other executive-level meetings. Prepares agendas and materials, captures decisions and action items, and tracks follow-up through completion. Drafts executive-level communications, meeting summaries, announcements, and follow-up correspondence. Supports preparation of presentations, briefing materials, talking points, and meeting documents for the CEO and Executive Leadership Team. Ensures key meetings have clear objectives, appropriate materials, confirmed attendees, and timely follow-up. Manages sensitive and confidential information with the highest level of discretion Executive Operations & Project Coordination Supports executive operating rhythms, including recurring leadership meetings, business reviews, planning sessions, and follow-up routines. Tracks key deliverables, deadlines, decisions, and action items across the Executive Leadership Team. Partners with members of the Executive Leadership Team and other functional leaders to gather updates, monitor progress, and identify items requiring attention. Coordinates special projects and cross-functional initiatives by organizing meetings, tracking milestones, preparing updates, and helping ensure timely completion. Identifies potential scheduling, communication, or execution gaps and proactively raises issues to the appropriate leader. Supports governance, compliance, corporate recordkeeping, and other administrative processes as needed. Requirements: 5+ years of experience supporting senior executives, including multiple executives concurrently. Experience managing complex calendars, travel, expense reporting, meeting logistics, executive communications, and confidential materials. Strong project coordination skills, including tracking deadlines, deliverables, action items, and follow-up across multiple stakeholders. Exceptional organizational, communication, and time-management skills. Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Word, and Excel. Strong written communication skills, including preparation of executive correspondence, meeting summaries, presentations, and briefing materials. Ability to handle sensitive and highly confidential information with discretion and sound judgment. Ability to work full-time, in office, five days per week in Stamford, CT. Preferences: Prior experience supporting a CEO, President, Executive Leadership Team, or C-Suite executives. Prior experience interfacing with a Board of Directors. Experience supporting executive operations, business planning, project coordination, or cross-functional initiatives. Experience in a manufacturing, consumer products, private equity-backed, or multi-site organization. Experience using Microsoft Teams, SharePoint, or similar collaboration and project tracking tools. Notary Public certification. Spanish language proficiency (written and verbal) Bachelor's degree or equivalent experience Key Competencies: Proactive and anticipatory; identifies needs and takes initiative before being asked. Strong ownership mentality with a bias toward action and follow-through. Sound judgment and ability to independently resolve issues in a fast-paced executive environment Exceptional discretion and integrity when handling confidential information Highly organized, detail-oriented, and able to prioritize and follow through accurately. Able to manage multiple deadlines, owners, and priorities