Deputy Director of Administration, Career Executive Assignment Level B

Job Description and Duties

This is a readvertisement. If you have previously submitted an application, you do not need to reapply as your application will be considered.

Under the general direction of the Chief Deputy Executive Director, the Deputy Director of Administration is the principal administrative staff of the newly established California Privacy Protection Agency. The Deputy Director of Administration is responsible for working with the Agency’s Chief Deputy Executive Director to develop all of the administrative and operational policies and functions of the new agency. The Deputy Director of Administration is responsible for Planning, overseeing, and directing activities of CPPA’s goals, objectives, and policies, that impact, business services, personnel management, and program operations management. Provides oversight and direction of managers in the Fiscal Services, Business Operations Office and Human Resources Office.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of General Services does not participate in E-Verify for employment authorization purposes.

Effective July 1, 2025, The California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). For more details, please click here to visit the California Department of Human Resources (CalHR) website.

E-Verify

CPPA is an E-Verify employer. E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. For more information click here: E-Verify

You will find additional information about the job in the .

Working Conditions

• Professional office environment.
• Some travel may be required.
• Monday - Friday workweek with work outside of normal business hours, as needed. The position is part of a distributed team that involves teleworking and reporting to the office as needed/required.
• Daily and frequent use of computer and variety of office software applications.
• Ability to occupy office workstation for extended periods of time.

Special Requirements

Employment History on the STD 678 (State Application) must be complete and include employment dates, accurate hours per week, total time worked, duties and responsibilities performed, and contact names and phone numbers of supervisors. License and Certification numbers included on the STD 678 must include issue date and expiration date. Failure to indicate issue and expiration dates will result in disqualification. Resumes or other documents cannot substitute the STD 678 (State Application). Applicants who fail to submit a completed STD 678 (State Application) may be disqualified. Only the most qualified candidates will be invited to an interview.

Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of US course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Respond to each Desirable Qualification factor in the same order they are listed and provide specific examples.

The SOQ must be numbered and include the Desirable Qualification factor typed in bold font.

Responses should be complete, specific and clear. Include the name of the organization where you gained the experience, your title and level of responsibility, when they occurred, as well as relevant outcomes and measurements of success.

The SOQ document must not exceed three pages in length, letter-size, single-spaced, with 12-point font.

1. Executive level experience managing or leading one or more administrative functions which involve fiscal operations, human resources, information technology, contract management, and other business services.

2. Experience working with internal and external stakeholders in a consultative role seeking successful outcomes.

3. Experience in program and operational evaluations including developing and implementing strategic initiatives and process improvements that reduce the cost of delivering administrative services and/or improve the delivery of administrative services.

4. Experience in sponsoring and managing organizational projects with multiple stakeholders and related experience in developing and executing new programs, projects, and organizational structures.

5. Experience conferring with and advising State departments and agencies on policies and administrative procedures relating to program and project delivery.

6. Experience working closely with the Department of Finance, legislative staff, department directors and other executives to achieve an organization's budget, policy and program goals.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) that describes your experience, knowledge and abilities as they relate to each factor listed under the “Desirable Qualifications” section of this bulletin. Please refer to the “Desirable Qualifications” section for detailed instructions.