Executive Assistant

Job Description

Job Description

TITLE:

EXECUTIVE ASSISTANT LOCATION:

PINE BROOK, NJ

(onsite 5 days a week)

JOB SUMMARY:

Firm X

is seeking an experienced, full-time Executive Assistant to support the firm's co-founder

in

their

New Jersey, office

. The successful candidate will work full-time in our Pine Brook, NJ, office. RESPONSIBILITIES: Assist the co-founder in an extremely fast-paced, high energy environment Acting as point of contact between the partner and internal or external colleagues Position has considerable contact with sophisticated clients and requires advanced social skills Providing administrative assistance, including writing emails on the partner's behalf Managing the attorney's heavy calendar, coordinating meetings and appointments Time entry using CenterBase Answering direct lines in a timely and polite manner Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to multiple states; keeping records Making travel arrangements and detailed itineraries Communicating calmly with partner, staff, attorneys, and clients Organizing and coordinating marketing activity, tasks, travel and meetings Communication both in written and spoken form REQUIREMENTS:

Three (3+) years' experience as an Executive Assistant (prior experience as an Executive Assistant for a high-level executive preferred; law firm or professional services experience helpful) Extensive calendaring/scheduling experience Above average proficiency in MS Word, Outlook, Excel, Power Point and Adobe Excellent communication, proofreading, organization and management skills Ability to multitask and prioritize assignments Great verbal and written communication skills Professional discretion and exceptional attention to detail