Accounting Specialist

Accounting Specialist

We are accepting applications for the position of Accounting Specialist. All applicants must follow one of the following processes: Process for Out of District Applicants: Out of district applicants are required to complete an on-line application. All requested documents as indicated in the posting must be uploaded to the application. Process for District Employees: District employees must complete an online administrative application in Frontline. If an employee does not already have an application in Frontline, they will need to create a new user ID and password to apply for the specific position. Applicants for this position must have the following qualifications and experience: High School Diploma or GED Bachelor's degree in Accounting, Finance, or Business from an accredited college or university preferred Experience as a general ledger accountant preferred To be considered for this position, interested applicants must upload the following documents to their employment application: Letter of interest Official transcript(s) Current resume NO APPLICATIONS WILL BE CONSIDERED WITHOUT REQUESTED DOCUMENTS. Should you have any questions in regards to this position please contact the Finance Department. Sincerely, Marcia Herrera Chief Human Resources Officer

Job Description

Job Title: Accounting Specialist FLSA: Nonexempt

Reports to: Director of Accounting and Business Services Pay Grade: 2128A Dept./School: Accounting and Business Services Calendar Days: 226 Donaldson Administration Building Revised: 1.13.2023

Primary Purpose Assist the accountants with accounting work involving compilation, reconciliation, analysis and reporting of financial data. Qualifications

Education/Certification

• High School Diploma or GED
• Bachelor's degree in Accounting, Finance, or Business from an accredited college or university preferred

Special Knowledge/Skills

• Working knowledge of financial applications and accounting
• Knowledge of computerized systems with a proficiency in Microsoft Office products and advanced knowledge of Excel
• Ability to use software to develop spreadsheets and perform data analysis
• Ability to implement policy and procedures
• Ability to interpret data
• Strong organizational, communication, public relations, and interpersonal skills

Experience

• Experience as a general ledger accountant preferred

Major Responsibilities and Duties

Accounting 1. Classify, record, and summarize numerical and financial data under direct supervision of the accountants to compile and maintain financial records according to governmental accounting principles and district procedures 2. Prepare data for and process journal entry and account reconciliations 3. Monitor and reconcile expenditures with budget availability 4. Assist with the set up and maintenance of account controls, logs, and files 5. Assist with bank reconciliation, and accounting for grant expenditures 6. Review and verify accuracy of journal entries, accounting methods, and procedures 7. Assist with planning and implementation of end of fiscal year processes 8. Assist with monitoring revenue collection and expenditure progress throughout the year 9. Assist with the support and reconciliations to maintain the position control portion of the Human Resources software

10. Assist with campus audits and reviews as assigned 11. Assist and prepare documentation for annual audit 12. Coordinate with other departments to ensure smooth financial processes 13. Assist with monthly closeout processes 14. Assist with semi-monthly payroll liabilities reconciliation 15. Perform work within the available financial software modules 16. Utilize Texas Education Association (TEA) Financial Accountability System Resource Guide (FASRG) daily 17. Work with administrators, principals, directors, and staff regarding budget and accounting issues 18. Support the needs of district administration in an efficient and cost effective manner to positively impact student achievement

Records and Reports 19. Prepare timely audit schedules and financial statements according to federal, state, and GASB standards 20. Compile, maintain, and file all reports, records, and other documents required, including auditable records and financial statements

Professional Growth and Development 21. Pursue continuous improvement and growth in knowledge of leadership skills; and professional knowledge related to government accounting

Other 22. Assist with special projects as assigned 23. Performs other duties as assigned Evaluation The Accounting Assistant's evaluation is a responsibility resting with the Assistant Superintendent of Business and Finance or Director of Accounting and Business Services. An evaluation shall be completed in writing at least once during the course of each school year. Work Environment

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Frequent sitting and standing; occasional bending/stooping, pushing, pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

• This position is funded by Federal/and or State grants, you understand that your employment is expressly conditioned
• on the availability of full funding for the position. If full funding becomes unavailable, the position is subject to termination, nonrenewal, or reassignment as applicable, based on experience and/or certifications.