Office Coordinator Receptionist

Job Description

Job Description

Company Description

Railroad Infrastructure & Terminal Development, LLC (RITD) is a consulting and engineering firm specializing in industrial railroad and site development. We support projects from concept through construction and post-construction, delivering efficient, safe, and maintainable solutions tailored to each client’s needs. Based in Katy, Texas, our multidisciplinary team is committed to high-quality work, collaboration, and operating with integrity.

Position Summary

RITD is seeking a professional, highly organized, and proactive Office Coordinator to serve as the first point of contact for our office building. This role goes well beyond answering phones—it is a trusted, highly visible position that supports leadership, employees, and visitors while ensuring the office operates smoothly and professionally.

The ideal candidate is detail-oriented, personable, and takes ownership of the workplace environment. This role functions in an executive assistant–style capacity , managing day-to-day office needs, coordinating internal events, and supporting leadership and staff as needed.

Key Responsibilities

Front Office & Visitor Experience

• Greet and assist visitors, clients, and vendors in a professional and welcoming manner
• Answer, screen, and direct incoming calls and emails
• Manage conference room scheduling and meeting logistics
• Maintain a polished, organized front office and common areas

Executive & Administrative Support

• Provide administrative support to leadership and management as assigned
• Assist with scheduling, document preparation, correspondence, and internal communications
• Help coordinate meetings, presentations, and internal deadlines
• Serve as a reliable support resource for staff across departments
• Other duties as assigned

Office Management & Operations

• Oversee office supplies, snacks, beverages, and kitchen inventory
• Coordinate office vendors (cleaning, maintenance, deliveries, IT support, etc.)
• Track office-related expenses and assist with ordering and budgeting
• Ensure office systems and processes run efficiently and consistently

Culture, Events & Employee Experience

• Coordinate employee birthdays, celebrations, and special recognitions
• Assist with planning and executing company events, meetings, and team activities
• Support onboarding of new employees (office setup, supplies, welcome coordination)
• Help foster a positive, organized, and engaging office culture

Qualifications

• Strong organizational and time-management skills with excellent attention to detail
• Professional, friendly, and service-oriented demeanor
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and take initiative
• High level of discretion and reliability
• Proficiency in Microsoft Office (Outlook, Word, Excel) and general office technology
• Comfortable supporting executives and interacting with all levels of the organization

What Success Looks Like in This Role

• Visitors and clients consistently experience a welcoming, professional office
• Leadership and staff rely on this role as a trusted administrative and organizational resource
• Office operations run smoothly without constant oversight
• Employees feel supported through thoughtful coordination of office needs and culture

Why Join RITD

• Play a central role in our new office environment
• Be trusted with meaningful responsibility and visibility
• Work in a collaborative, growing company with a close-knit team
• Opportunity to shape office culture and day-to-day operations

Company Description

RITD stands as a premier privately-owned industrial development firm specializing in Rail Infrastructure projects. Our team leverages over 120 years of collective expertise encompassing freight railroad consulting & design, heavy civil engineering & construction, industrial land development, comprehensive land surveying, and diverse support services. Our primary commitment revolves around providing astute solutions to the intricate challenges within the freight rail industry.

From the initial stages of site selection and conceptual design to the detailed phases of engineering, permitting and construction related administrative support and field engineering activities, RITD collaborates closely with clients and representatives from the Serving Railroad. Our mission is to cultivate safe and efficient rail-served infrastructure, properties, and facilities. Our time-tested approach delivers an unmatched experience, finely tuned to augment real estate value through streamlined land planning and seamless integration of rail opportunities. This method empowers our clients to confidently evolve, expand or optimize their rail assets, all while having a clear understanding of their current and future logistical needs.

RITD boasts extensive expertise across a diverse spectrum of project scopes, ranging from expansive multi-thousand-acre rail-served logistics parks to specialized bulk commodity unit Trian terminals, and even encompassing vast Storage-in-Transit (“SIT”) yards down to the minutest single car tracks within compact industrial sites. Our comprehensive involvement spans collaborations with all major Class 1 rail providers nationwide, fostering invaluable relationships that enables RITD to proactively identify service demands and prerequisites at the project’s infancy. This foresight significantly mitigates the risk of time and investment loss attributable to subsequent design alterations required to meet these demands.

At RITD, our extensive experience spans engineering endeavors across greenfield and brownfield developments, ports, and industrial sites. However, among our numerous qualifications, we hold firm to the belief that our differentiator lies in our unparalleled commitment to quality and customer service. Our unwavering goal is to offer the pinnacle of service to each client by diligently prioritizing responsiveness and delivering exceptional results within defined budgets and timelines. This dedication to service is RITDs guiding light to success and pursuit for excellence.

Company Description

RITD stands as a premier privately-owned industrial development firm specializing in Rail Infrastructure projects. Our team leverages over 120 years of collective expertise encompassing freight railroad consulting & design, heavy civil engineering & construction, industrial land development, comprehensive land surveying, and diverse support services. Our primary commitment revolves around providing astute solutions to the intricate challenges within the freight rail industry.\r\n\r\nFrom the initial stages of site selection and conceptual design to the detailed phases of engineering, permitting and construction related administrative support and field engineering activities, RITD collaborates closely with clients and representatives from the Serving Railroad. Our mission is to cultivate safe and efficient rail-served infrastructure, properties, and facilities. Our time-tested approach delivers an unmatched experience, finely tuned to augment real estate value through streamlined land planning and seamless integration of rail opportunities. This method empowers our clients to confidently evolve, expand or optimize their rail assets, all while having a clear understanding of their current and future logistical needs.\r\n\r\nRITD boasts extensive expertise across a diverse spectrum of project scopes, ranging from expansive multi-thousand-acre rail-served logistics parks to specialized bulk commodity unit Trian terminals, and even encompassing vast Storage-in-Transit (“SIT”) yards down to the minutest single car tracks within compact industrial sites. Our comprehensive involvement spans collaborations with all major Class 1 rail providers nationwide, fostering invaluable relationships that enables RITD to proactively identify service demands and prerequisites at the project’s infancy. This foresight significantly mitigates the risk of time and investment loss attributable to subsequent design alterations required to meet these demands.\r\n\r\nAt RITD, our extensive experience spans engineering endeavors across greenfield and brownfield developments, ports, and industrial sites. However, among our numerous qualifications, we hold firm to the belief that our differentiator lies in our unparalleled commitment to quality and customer service. Our unwavering goal is to offer the pinnacle of service to each client by diligently prioritizing responsiveness and delivering exceptional results within defined budgets and timelines. This dedication to service is RITDs guiding light to success and pursuit for excellence.