Accounts Payable Manager

Join Our Team and Secure Success: Where Every Locker Holds Opportunity!

At MyPlace Self Storage, we're more than just a business, we are a tightly knit community. Our focus on innovation, exceptional service, and fostering our team members sets us apart as industry pioneers. As we prepare to broaden our range of high-quality properties in the upcoming year, we're on the lookout for dedicated individuals eager to evolve with us.

We seeking an experienced and detail-oriented Accounts Payable Manager to lead the accounts payable function for our growing, multi-state real estate portfolio. This position is responsible for overseeing the full accounts payable cycle, supervising AP personnel, maintaining strong internal controls, and ensuring invoices and payments are processed accurately and on time.

The ideal candidate is a hands-on leader who can manage a high-volume workload, improve processes, resolve vendor issues, and collaborate effectively with Accounting, Operations, Treasury, Asset Management, and executive leadership.

Key Responsibilities

• Manage the complete accounts payable process for multiple properties, entities, and corporate departments.
• Supervise, train, and develop accounts payable team members.
• Review invoices for proper coding, supporting documentation, contractual compliance, and required approvals.
• Ensure invoices are entered accurately and processed within established deadlines.
• Coordinate weekly payment runs, including checks, ACH payments, wires, and other electronic payments.
• Monitor outstanding invoices and ensure critical expenses, including insurance, utilities, taxes, and contractual obligations, are paid timely.
• Maintain vendor records, including W-9 documentation, payment instructions, insurance certificates, and vendor contact information.
• Oversee vendor onboarding and verify changes to vendor banking information using established fraud-prevention procedures.
• Research and resolve invoice discrepancies, duplicate payments, credits, aged payables, and vendor inquiries.
• Review accounts payable aging reports and identify items requiring follow-up or escalation.
• Ensure compliance with the companys invoice approval matrix and payment authorization policies.
• Support month-end close by reviewing AP activity, recording accruals, reconciling accounts, and confirming expenses are recorded in the appropriate accounting period.
• Assist with annual 1099 preparation and reporting.
• Support cash-management and forecasting efforts by providing accurate information regarding upcoming payment obligations.
• Maintain organized documentation for audits, lender requests, tax filings, and internal reviews.
• Develop and monitor accounts payable procedures, controls, performance standards, and reporting metrics.
• Identify opportunities to automate workflows, strengthen controls, and improve efficiency.

Qualifications

• Bachelors degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least five years of progressive accounts payable or accounting experience.
• At least two years of supervisory or team-lead experience preferred.
• Experience supporting a multi-entity, multi-location organization.
• Real estate, property management, self-storage, hospitality, or multi-site operational experience is strongly preferred.
• Strong understanding of accounts payable controls, accrual accounting, general-ledger coding, and month-end close procedures.
• Proficiency with Microsoft Excel and accounting or enterprise resource planning systems.
• Experience with Acumatica or a comparable accounting platform is preferred.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage competing priorities and meet firm deadlines in a fast-paced environment.