Administrative Assistant

Administrative Assistant

The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.

Responsibilities

• Prepare accurate and timely lease proposals using the company's data management system, Yardi Retail Manager.
• Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Compensation

Salary type: Non-Exempt

Pay Frequency: Bi-weekly

Hourly Pay Range: $26.44 $36.05

Annual Bonus Eligibility: 4%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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