Clerical/Admin - Administrative Assistant

Administrative Assistant Sr.Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.Location: 680 Lake Shore DriveJob Description: The Administrative Assistant Sr. for the Center for Quality and Safety is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions.Job Duties:Provides advanced administrative assistance to clinical and/or operational initiatives.Manages calendars and coordinates meetings for leadership/faculty.Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.Develops meeting materials, agendas, and meeting notes upon request.Produces correspondence, reports, and presentations using Microsoft Office Suite applications.Reconciles purchasing card, submits expense reports, purchase orders, and check requests.Practices project management; work task breakdowns, prioritization, and scheduling.Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.Manages department lists and directories; creates and maintains departmental organization charts.Leads medium to large scale projects and performs other duties inherent to a successful project.Other job functions as assigned.Minimum Qualifications: Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred. Hospital or physician office experience preferred. Excellent written and verbal communication skills, self-motivated and professional. Strong time management skills; work to meet stringent deadlines. Ability to work independently and complete tasks with accuracy and minimal direction. Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required. Ability to develop and sustain a professional relationship with staff and all levels of leadership. Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.Education: Bachelor's Degree: Business Administration/Management (Required)Pay Range: $21.00-$32.55 HourlyAt Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.Benefit Statement: For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:Medical, dental and vision insuranceEmployer paid group term life and disabilityEmployer contribution toward Health Savings AccountFlexible Spending AccountsPaid Time Off (PTO), Paid Holidays and Paid Parental Leave403(b) with a 5% employer matchVarious voluntary benefits:Supplemental Life, AD&D and DisabilityCritical Illness, Accident and Hospital Indemnity coverageTuition assistanceStudent loan servicing and supportAdoption benefitsBackup Childcare and EldercareEmployee Assistance Program, and other specialized behavioral health services and resources for employees and family membersDiscount on services at Lurie Children's facilitiesDiscount purchasing programThere's a Place for You with Us: At Ann & Robert H. Lurie Children's Hospital of Chicago and its affiliates (collectively "Lurie Children's"), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.Lurie Children's and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.