Senior Admin Assistant

Job Title

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust is proud to guide the world's most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.

With more than 135 years of financial experience and over 24,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

Major Duties

1. Provides administrative support to senior managers or other partners in the department

2. Composes and creates documents, spreadsheets and/or presentations

3. Maintains and organizes paper and electronic files. Ensures confidentiality

4. Manages database files

5. Handles and confirms travel arrangements and processes travel expense reimbursements

6. Schedules meetings and conferences

7. Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department

8. May track or monitor expenses for the department

9. May greet or assist clients and/or vendors

10. Responsible for identifying and resolving problems within established guidelines

11. Expected to use some initiative but refer more complex problems to supervisors/experts

12. Works effectively as a team member but also independently

Knowledge

Good oral and written communication skills are required

Basic Functional / Industry Knowledge is preferred

Analytical and problem solving skills are required

Technical skills / systems knowledge (e.g. Peoplesoft, Microsoft Office) is preferred

Experience

Previous administrative supportive experience or completion of professional administrative support training is required.

Salary Range

$52,800 - 79,200 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust's history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at View email address on click.appcast.io, or alternatively you can discuss your individual requirements with the recruiter you are working with.