Office Support Administrator II

Job Title Office Support Administrator II Business Line/Corporate Support Office Support Reports to Regional Office Support Leader FLSA Classification Non-Exempt (Overtime Rate 1.5) Job Summary Provides above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software. Screens calls and visitors, prepares agendas, and arranges travel for meetings and special events. Essential Functions Greets incoming guests/vendors and answers phones during normal business hours. Package pickup and delivery. Sorts and distributes incoming mail and prepare outgoing mail and packages. Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.). Ensures cleanliness of all office areas (outside of janitorial services). Communicates with and coordinates office cleaning service and repairs. General typing, copying, printing, binding. Scans and sends documents to clients, sub-consultants, and other Garver offices. Scans documents to electronic files. Basic data entry in information systems and databases. Services office fleet vehicles as needed and maintains vehicle logs. Assists with fleet vehicle tag renewals. Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.). Assists with travel arrangements. Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup. Assists with agendas and meeting minutes, and attends meetings as needed. Codes, routes, tracks, and records office related invoices/expenses. Generates simple documents such as letters, memos, spreadsheets, and presentations. Drives and champions Garver culture initiatives/Garver Ambassador. Other duties as assigned. Education Required High School Diploma or equivalent. College level courses or professional certifications (preferred) Experience Required 3 or more years of professional experience. Licenses/Credentials Valid Driver’s License. Preferred Qualifications Basic IT experience. Knowledge, Skills, and Abilities Knowledge of: Standard office equipment Microsoft Office Word processing, spreadsheets, presentations, and document creation Skill In: Organizational and prioritization skills Communication and teamwork Ability Capability to become trainer within the office support track Operate standard office equipment (printing, scanning, faxing, copying, etc.) Problem‑solve and assist team(s) as needed Physical Requirements Ability to sit for long periods of time. Lifting or carrying up to 30 pounds. Pushing or pulling. Keyboarding. Driving. Stooping, crouching, or kneeling. Ability to hear, understand, and distinguish speech to communicate in‑person and on the telephone. Visual acuity to read printed materials and screens. These physical demands reflect those that must be met by an employee to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual's capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law. #J-18808-Ljbffr GARVER LLC