Executive Assistant

Executive Assistant

The Executive Assistant provides executive support to the Associate Vice Chancellor, and additional attorneys across practice areas. The Executive Assistant serves as support for other administrative staff when necessary and can provide a full range of executive services for other attorneys within the unit. Reporting to the Executive Director of Operations and Strategy, this professional is an initial point of contact for telephone calls, greeting, referring, and assisting visitors and staff with essential office functions. They manage various administrative tasks including calendar scheduling, mail, correspondence, document review, filings, purchasing and requisition of supplies and services for the office, attorney registrations, conferences, renewals, travel, and event planning. With supervision, they manage financial transactions, including tracking P-card purchases, submitting receipts, creating vouchers, and maintaining vendor contract relations. Along with other key employees, this individual will support the office in communication with the building owner as to service, deliveries, pick-ups, parking, and general notifications to tenants.

Minimum Education and Experience Requirements - High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences - Professional experience in a higher education or law firm setting. Experience with ConnectCarolina, BuyCarolina, and Concur Travel Proficiency with software applications, including all Microsoft Office 365, Teams, and Sharepoint.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities - Not Applicable.

Position/Schedule Requirements - Overtime occasionally

Special Instructions

Contact Information

Office of Human Resources Contact Information - If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement - The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Curriculum Vitae / Resume
2. Cover Letter
3. List of References

Optional Documents