Document Controls Specialist

WSP

Document Control Specialist

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Duties and Responsibilities:

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Work within the existing Electronic Document Management System (EDMS).
Knowledge of document management process, procedures, and systems.
Provide Document Management support to the entire project team.
Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
Familiar with the Submittal and RFI Packages Procedure and Processes.
Work with project department leads to ensure timely processing of documentation.

Minimum Qualifications:

Bachelor's Degree or equivalent experience
3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
Must have experience with Microsoft Office
Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
Excellent organization, coordination, and prioritizing skills.
Strong reading, comprehension, and written retention skills.
Exhibit good problem solving skills and superior attention to details.
Exceptional client relations and customer service skills.
Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
Ability to work in a team or independently in a multi-disciplinary team environment.
Maintain confidentiality at all times.
Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

WSP

Apply

Vacancy posted 7 hours ago

Similar jobs that could be interesting for youBased on the Document Controls Specialist in Baton Rouge, LA vacancy

EDMS & Document Control Specialist
...Orbital Engineering, Inc. is seeking a Document Control Specialist to manage the complete lifecycle of project documentation on-site in Baton Rouge, LA. You will ensure accuracy, traceability, and compliance across engineering, construction, procurement, and client teams...
Suggested
Orbital Engineering
Baton Rouge, LA
1 day ago
Document Control Specialist
$70k - $100k
...Orbital Engineering, Inc. is seeking a Document Control Specialist to support our organization. The Document Control Specialist supports the organization by managing the complete lifecycle of project documentation. This role ensures accuracy, compliance, traceability,...
Suggested
Contract work
Temporary work
For subcontractor
Work at office
Remote work
Orbital Engineering
Baton Rouge, LA
1 day ago
Document Control Specialist
Director Of Biomedical Engineering And Capital Asset Planning/Management The director of biomedical engineering and capital asset planning/management is responsible for overseeing the procurement and contracting of the biomedical engineering outsourced services and original...
Suggested
Contract work
Franciscan Missionaries of Our Lady Health System
Baton Rouge, LA
4 days ago
Documentation Specialist
...Assists with the development of various documentation products in support of assigned program/project system. Collaborates with appropriate team members to develop required documentation materials (end-user manuals, technical documents, graphics, etc.). Ensures all developed...
Suggested
Contract work
Work at office
Women Veterans Interactive
Baton Rouge, LA
2 days ago
File Maintenance Clerk
Job Description A Day in the Life: As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage compliance throughout the store. You'll be responsible for implementing corporate price changes, maintaining pricing records, and ensuring...
Suggested
Weekly pay
Local area
Flexible hours
Shift work
Day shift
Afternoon shift
Albertsons
Baton Rouge, LA
4 days ago
File Maintenance Clerk
A Day in the Life:As a File Maintenance Clerk, youll play a key role in ensuring pricing accuracy and signage compliance throughout the store. Youll be responsible for implementing corporate price changes, maintaining pricing records, and ensuring Clerk, Maintenance, Retail...
Albertsons Companies
Baton Rouge, LA
4 days ago
Administrative Assistant
$19 per hour
...maintain electronic and paper records. * Create, edit, and format Microsoft Word documents and Excel spreadsheets, including formulas, tables, and reports. * Maintain document control, including product test reports, heat/lot traceability documentation, and...
Hourly pay
Full time
Work at office
Immediate start
Monday to Friday
Shift work
AMMON Staffing
Baton Rouge, LA
2 days ago
File Maintenance Clerk
File Maintenance Clerk A Day in the Life: As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage compliance throughout the store. You'll be responsible for implementing corporate price changes, maintaining pricing records, and ensuring...
Weekly pay
Flexible hours
Shift work
Day shift
Afternoon shift
Albertsons Company
Baton Rouge, LA
1 day ago
File Maintenance Clerk
File Maintenance Clerk A Day in the Life: As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage compliance throughout the store. You'll be responsible for implementing corporate price changes, maintaining pricing records, and ensuring...
Weekly pay
Local area
Flexible hours
Shift work
Day shift
Afternoon shift
Albertsons Company
Baton Rouge, LA
2 days ago
Office Administrator
$18 per hour
...Office Administrator role. This position manages essential product documentation, freight tracking, and administrative workflows. Pay: $18/... ...: MONDAY-FRIDAY 8:00AM-5:00PM Primary Duties - Document Control: Maintaining product test reports, heat/lot traceability...
Permanent employment
Temporary work
Work at office
Monday to Friday
Express Employment
Baton Rouge, LA
22 days ago
File Clerk/ DSW Worker
...management and maintenance. The file clerk will organize paperwork according to an efficient filing system and digitalize all important documents. The file clerk will be expected to protect and update files as will as make them easily accessible to other staff. The file clerk...
LA Health and Rehab, Inc.
Baton Rouge, LA
17 days ago
Office Clerk
...stability and security. Apply today! RESPONSIBILITIES Deliver clerical support (e.g., light typing of recurring litigation documents, etc.) File records alphabetically, numerically, or chronologically Retrieve documents (e.g., letters, memoranda, reports,...
Full time
Work at office
Local area
Remote work
Relocation
Relocation package
Kmrg
Baton Rouge, LA
16 hours ago
Executive Account Assistant
$40k - $44k
...paced environment. You will play an essential role in ensuring smooth business operations by coordinating schedules, preparing documentation, maintaining accurate records, and delivering exceptional support to both internal teams and external clients. Responsibilities...
Full time
Work at office
Alphabe Insight Inc
Baton Rouge, LA
1 day ago
Office Assistant
.... Responsibilities Assist with daily administrative and office support tasks Organize files, records, and important documentation Answer phone calls and direct inquiries appropriately Coordinate schedules, meetings, and office communications Maintain...
Full time
Work at office
Alphabe Insight
Baton Rouge, LA
2 days ago
Office Assistant
Snelling - - Responsibilities: Serve as front desk/administrative support across departments; Perform data entry and filing; Schedule appointments and prepare conference rooms; Draft correspondence and meeting memos; Assist HR Director as backup when unavailable
Work at office
Snelling
Baton Rouge, LA
1 day ago
Office Assistant
$17.5 per hour
Office Assistant Our company is seeking an Office Assistant with a bubbly personality, great phone skills, the ability to multi-task, and work well with others. This person will be the first point of contact with a potential customer over the phone or in person and ...
Hourly pay
Work at office
Nationwide Southwest
Baton Rouge, LA
8 days ago
Local Office Administrator
...employment law posters. Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports. Provide administrative support to draft and update marketing materials including...
Work at office
Local area
Terracon
Baton Rouge, LA
1 day ago
Office Assistant
$40k - $44k
...operations. In this role, you will help maintain an efficient office environment by coordinating administrative tasks, organizing documentation, assisting with internal communications, and providing general support to various departments. This is an excellent opportunity...
Full time
Work at office
Alphabe Insight Inc
Baton Rouge, LA
4 days ago
Office Assistant
...Organize, maintain, and update office files and records. Schedule appointments and coordinate meetings. Prepare reports, documents, and correspondence. Assist with data entry and document management. Order and maintain office supplies. Welcome visitors...
Full time
Work at office
Alphabe Insight
Baton Rouge, LA
16 hours ago
Office Assistant
$48k - $52k
...efficient office operations and assist various departments with daily tasks. Key Responsibilities Perform data entry, filing, and document management Answer and route calls, emails, and messages Assist with scheduling and office coordination Maintain...
Full time
Work at office
Consider Posh Pro
Baton Rouge, LA
4 days ago
Office Assistant
$20 per hour
...Duties: • Answer multi-line phone and be able to direct calls across departments • Perform data entry tasks including filing documents • Schedule appointments and meetings and prepare the conference room for said meetings • Draft correspondence and meeting...
Hourly pay
Work at office
Local area
Immediate start
Snelling
Baton Rouge, LA
2 days ago
Office Clerk
$18 per hour
...maintain filing systems, both electronic and physical, to ensure easy access to information. Assist in the preparation of reports and documents as required by management. Coordinate and schedule appointments and meetings, ensuring that all necessary resources are...
Work at office
Flexible hours
Entertainment Travel Associates
Baton Rouge, LA
5 days ago
Office Clerk
Company Description AZZ Inc. is a leading provider of specialized products and services designed to meet the unique needs of industrial markets worldwide. With a rich history spanning several decades, AZZ has established a strong reputation for innovation, quality...
Work at office
Worldwide
Precoat Metals
Port Allen, LA
4 days ago
Real Estate Office Assistant
At PINO & Associates, we move fast, operate at a high level, and hold a high standard for everything we do. This is not your typical operations role... and it’s not for everyone. We are looking for a highly organized, proactive, and dependable Operations Coordinator to...
Work at office
PINO & Associates Real Estate
Baton Rouge, LA
3 days ago
Document Controller
...Document Controller Job Description Location: Plaquemine Start Date: 27 April 2026 Job Description: The Document Controller will be responsible for managing and organizing all project documents and records. This role will involve working closely with project...
Full time
Spencer Ogden
Plaquemine, LA
2 days ago
Remote Office Admin & Data Entry Specialist
$18.5 - $36 per hour
A remote administrative assistance provider is seeking an Office Administration Assistant to perform data entry and office tasks from home. This entry-level role in Baton Rouge, LA offers flexible hours and comprehensive training with no prior experience necessary. Ideal...
Remote job
Hourly pay
Work at office
Flexible hours
Itlearn360
Baton Rouge, LA
3 days ago
Patient Access Representative - Internal Agency - Baton Rouge
Patient Access Representative The Patient Access Representative facilitates a welcome and easy access to the facility and is responsible for establishing an encounter for any patient who meets the guidelines for hospital service. The PAR ensures that all data entry ...
Contract work
Flexible hours
Shift work
Franciscan Missionaries of Our Lady Health System
Baton Rouge, LA
5 days ago
Tax Administrative Assistant
Administrative Assistant At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Tax department...
HoganTaylor
Baton Rouge, LA
2 days ago
Patient Coordinator
$15 - $18 per hour
At Aspen Dental, we put You first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career...
Full time
Flexible hours
Night shift
Aspen Dental
Baton Rouge, LA
4 days ago
ADMINISTRATIVE ASSISTANT 4
$2,732 - $4,682 per month
...Administrative Assistant 4! The selected candidate for this role will provide administrative and educational support by coordinating documents and reports, performing clerical tasks, tracking hospital expansion needs and progress, assisting with meetings and scheduling,...
Work at office
Trial period
State of Louisiana
Baton Rouge, LA
1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Document Controls Specialist. Be the first to apply!