Administrative Coordinator II

Position Details

Position Information


Recruitment/Posting Title
Administrative Coordinator II


Job Category
Staff & Executive - Administrative & Support


Department
SPH - Health Systems


Overview


New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.


Posting Summary


Rutgers School of Public Health (SPH) is seeking an Administrative Coordinator II in the Department of Health Behavior, Society and Policy, located in Piscataway, NJ. The Administrative Coordinator II will perform a wide variety of administrative support to the Department and Chair focused on academic planning, educational programming, the teaching and learning agenda, and student success. Assists in the planning, coordination and support of Department-related activities.

Duties include:

• Assists the Chair with administrative tasks and calendaring; represents the Chair and Department with professionalism; and maintains confidentiality regarding sensitive information.
• Provides administrative support for faculty research activities, including processing research-related expenses and reimbursements, ordering supplies for research projects, assisting with onboarding and orientation logistics for research staff, maintaining related administrative records, and coordinating with faculty, staff, and university offices to support timely research operations.
• Performs office management duties for programs overseen by the department. Determines workflow; monitors and processes necessary paperwork; maintains records and filing systems; maintains the department emergency contact list and related administrative records; handles subject fee vouchers, departmental deposits, gift cards, and associated tracking logs; maintains departmental calendars; coordinates with School offices to avoid scheduling conflicts; and manages room scheduling and setup for courses, seminars, meetings, and in-person events.
• Monitors and assists with student admissions and recruitment processes. Convene meetings of concentration leads and tracks outreach efforts to prospective students.

FLSA
Exempt


Grade
19S


Salary Details
PS19S salary scale


Minimum Salary
54196.000


Mid Range Salary
64635.000


Maximum Salary
76450.000


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours
37.50


Standard Hours
37.50


Daily Work Shift
Day


Work Arrangement

Union Description
HPAE 5094


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Bachelor's Degree plus one (1) year of administrative experience in a government agency, university setting or large business office.
• Equivalent experience, education and/or training may be substituted for the education requirement.
• Strong organizational, administrative, interpersonal, and problem-solving skills. Proven ability to assess priorities, with the ability to respond quickly to changing needs and to balance competing responsibilities.
• Excellent written and oral communication skills, with the ability to clearly relay information among faculty, staff, and students.
• Skill in negotiating ambiguous situations.
• Knowledge of University academic policies and procedures. Ability to exhibit a manner of professional behavior that will promote positive interactions between faculty, staff, students and external clients, and enhance the public image of the University.
• Must also be proficient in Microsoft Office including Excel, PowerPoint, and Word.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details


Posting Number
26ST1607


Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)


Home Location Campus
Piscataway (RBHS)


City
Piscataway


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: