Office Administrator

Office Administrator

Willow Street, PA

Do you take pride in creating organized systems and exceptional client support that keep multiple affiliated companies running smoothly every day?

Why You'll Love Working with Us

• Family-Owned Environment: Join a close-knit team where people genuinely support one another, and your work is appreciated.
• Meaningful Variety: Support multiple affiliated companies and enjoy a role with diverse responsibilities and daily interaction.
• Independent Work Style: Thrive in a professional environment where you can manage your responsibilities with autonomy and trust.
• Growth Opportunity: Expand your administrative and client service skills while learning safety and compliance processes.
• Positive Team Culture: Enjoy team breakfasts, holiday celebrations, and a warm office atmosphere that values long-term relationships.

About Us

Livengood Safety is a family-owned workplace and transportation safety company based in Willow Street, PA, specializing in OSHA and DOT compliance training and support services. We value professionalism, strong client relationships, and creating a positive environment where our team can continue learning and growing together.

What You'll Do as an Office Administrator:

• Answer incoming phone calls and greet office visitors professionally and warmly.
• Schedule safety training classes, maintain training calendars, and communicate scheduling details with clients and instructors.
• Prepare training materials, forms, and documentation to support upcoming classes and compliance activities.
• Obtain DOT numbers for clients, complete biannual DOT administrative updates, and maintain organized compliance records.
• Contact clients regarding past-due balances and coordinate payment follow-up communication.
• Collaborate with the Office Manager to improve workflows, update procedures, and support daily office operations.
• Handle occasional local errands and travel related to office operations, supplies, and business support needs.

Our Ideal Office Administrator:

• Experienced Administrative Professional: At least 5 years of administrative, office coordinator, or customer service experience; experience in transportation, construction, manufacturing, or safety-related environments is a plus.
• Organized & Self-Directed: Manages schedules, documentation, and competing priorities with strong attention to detail, accuracy, and minimal supervision.
• Professional Communicator: Communicates clearly and respectfully with clients, instructors, vendors, and team members both verbally and in writing.
• Technically Capable: Comfortable using Microsoft Office/365, Google Workspace, and QuickBooks or similar accounting software.
• Values-Driven Team Player: Approaches clients and coworkers with professionalism, trustworthiness, adaptability, and a collaborative mindset that fits a family-owned company culture.

What We Offer Our Office Administrator:

• $2732/hour based on experience
• Full-time daytime schedule
• Paid time off
• Paid holidays
• Monthly health insurance stipend
• On-the-job training and opportunities for growth
• Family-owned company with a supportive team culture, holiday celebrations, and a positive office environment

To Apply

Administrative Assistants, Office Administrators, Office Coordinators, Customer Service Administrators, and Office Support professionals seeking a collaborative, family-owned workplace are encouraged to explore this opportunity with Livengood Safety.

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