Administrative Specialist II - District Attorney - Civil

Administrative Specialist II

This posting may close at any time once a sufficient number of applications have been received.

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of duties include:

• Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Regular and punctual attendance required.
• Prepares pleas and revs for court docket; prepares trial documents; closes and files away as necessary; orders closed MTA and MTR files from Denton County Records as necessary.
• Summarizes information for standard reports and financial statements, selecting data from varied sources; assists in preparation of budget documents.
• Prepares and maintains the monthly and yearly statistics for the District Attorney's office on felony cases; prepares court felony indictment documents, agendas, and scheduling of officers.
• Sorts cases by offense and enters them into the intake book and computer; assembles misdemeanor files as necessary; enters, files, and disposes of cases as needed.
• Manages and distributes digital and analog evidence to appropriate prosecutors and defense attorneys.
• Sends out victim packets to all victims of crimes in Juvenile Cases; prepares files with victim's information as needed.
• Checks status of cases to make sure the victim is getting compensation from the right place for the individual case.
• Prepares Statements of Fact and files with the District Clerk; prepares decline letters as necessary.
• Performs other related duties as required.

Minimum qualifications include a high school diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.