Administrative Specialist II - Public Health - Clinical

Administrative Specialist II

This posting may close at any time once a sufficient number of applications have been received. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples Of Duties

Answers incoming calls, greets visitors, and answers inquiries related to the county or specific department, and direct visitors to the correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to the proper recipient.

Utilizes computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Regular and punctual attendance is required.

Files charts; faxes and copies medical charts as needed.

Receives and processes payments from patients; checks flow sheets for billing.

Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses.

Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary.

Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic.

Performs other related duties as required.

Minimum Qualifications

High school diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English is preferred but not required.

Supplemental Information

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