TWDB - 26-105: Payroll & Travel Accounts Payable Accountant (Accountant II)

TWDB - 26-105: Payroll & Travel Accounts Payable Accountant (Accountant II)

The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall vision and the state's mission and goals that relate to maintaining the viability of the state's natural resources, health, and economic development.

The TWDB's main responsibilities are threefold: collecting and disseminating water-related data; assisting with regional water supply and flood planning that contributes to preparing the state water plan and state flood plan; and administering cost-effective financial programs for constructing water supply, wastewater treatment, flood control, and agricultural water conservation projects.

Job Description

Performs routine (journey-level) accounting work. Work involves ensuring accounting records and files related to travel and payroll are maintained accurately. Ensures invoices/travel reimbursements are processed timely and are reviewed for accuracy and consistency with state accounting guidance and agency record keeping methodologies. Assists with other accounts payable functions such as the processing of agency payroll and/or accounts payable operational transactions. Assists with other disbursement as requested by management. Provides general support on special projects as assigned. May train others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Director of the Financial Operations Division.

Essential job functions include processing travel third party reimbursement payments in a timely manner, processing employee travel reimbursements and/or payroll, preparing monthly reconciliation activities, maintaining travel voucher log, reviewing various vouchers for discrepancies, responding to vendor customer services needs or internal staff regarding payment issues, preparing and entering payments and/or journals into internal and external accounting systems such as Uniform Statewide Accounting System (USAS), and Centralized Accounting and Payroll/Personnel System (CAPPS), participating in the development of the Annual Financial Report, serving as backup and providing assistance to other A/P accountants, assisting payroll with completing federal and state reports, reconciliations, payments, and entries in CAPPS-HR, back-up to the payroll processes, processing unemployment reimbursements, complying with established procedures, researching items upon request, coordinating coverage of functions related to individual job responsibilities prior to requesting time off, participating in independent job-related research and demonstrating initiative when seeking solutions to issues, composing a centralized work manual for tasks and responsibilities, maintaining confidential and sensitive information, ensuring individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency's records retention procedures and schedule, maintaining required certifications and licenses and meeting the continuing education needs and requirements of the position to include, attending mandatory training courses, and performing other duties as assigned.

Qualifications

Minimum qualifications include graduation from an accredited four-year college or university with a bachelor's degree and two years of accounting and financial operations experience. Relevant education and experience can be submitted for each other on a year-for-year basis. Preferred qualifications include previous State of Texas government accounting experience, experience working in payroll/accounts payable/receivable, previous experience knowledge of USAS, CAPPS and/or other accounting financial systems, and experience working with Travel/Payroll.

Knowledge, skills, and abilities (KSAs) include knowledge of local, state, and federal laws and regulations relevant to the Financial Operations Division, knowledge of the principles and practices of public administration, knowledge of State of Texas financial reporting requirements, knowledge of the CAPPS, USAS, and Treasury Trust Portal, knowledge of the General Appropriations Act, knowledge of Generally Accepted Accounting Principles and Governmental Accounting Board requirements, knowledge with Fiscal Policies and Procedures & Accounting Policy Statements deadlines, skill in using Microsoft Office programs such as Word, Excel, and Access, skill in use of internet, email, word processing, spreadsheet, presentation, and database software, ability to maintain the security or integrity of critical infrastructure within Texas, ability to meet agency in-office requirements, ability to work accurately with numerical details in a high-volume setting, ability to communicate effectively both verbally and in writing, ability to work efficiently and independently in a dependable, organized, and productive manner to plan and arrange workload to meet schedules and deadlines, ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines, ability to make mature, objective decisions and identify areas of potential problems, ability to perform effectively and willing when changes occur in scope and nature of the work and work environment, ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision, ability to perform assigned duties and improve work habits and/or output, ability to complete assigned work, on time, neatly and with infrequent errors, ability to interpret policies, procedures, and regulations, ability to provide prompt, courteous and accurate assistance, and clear and concise communication to all stakeholders both verbally and in writing, ability to work and cooperate with others in a team environment, ability to manage multiple tasks, ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs, ability and willingness to travel 5% of the time, primarily within the State of Texas, ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements, and ability to work shifts that may exceed eight hours, including early mornings, nights, and weekends.

Texas Water Development Board (TWDB)