Administrative Support Coordinator for the School of Arts and Sciences (Updated Title and Position Description)

Administrative Support Coordinator for the School of Arts and Sciences

The Administrative Support Coordinator for the School of Arts and Sciences is a 12-month, full-time position within the Academic Affairs Division. This role provides administrative support for the Dean in support of the School of Arts and Sciences for both the Monroe and Polkton campuses. The Administrative Support Coordinator exhibits an uncompromising commitment to SPCC as a learning-centered college through the College's mission, vision, values, core skills and learning outcomes, and delivery of instruction and services. Comprehensive benefits package to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

Essential duties summary:

• Perform a variety of administrative duties for the Dean in support of the School of Arts and Sciences
• Assist with curriculum change paperwork, articulation agreements, and other paperwork as directed by the Dean of the School of Arts and Sciences
• Assist the School of Arts and Sciences with maintaining program budgets and processing business and travel-related requests per college policy
• Assist with data collection for High Impact Practices
• Schedule complex meetings as required by the Dean, Assistant Dean, and Department Chairs
• Supervision of work study students as directed
• Assist with planning and execution of activities and college-wide events (Orientation, Open House, Commencement, etc.) as directed
• Maintain the School of Arts and Sciences OneDrive site, including regularly updating personnel lists
• Generate and maintain a variety of regular and confidential documents including general correspondence, reports, class schedules, forms, contracts, and memorandums from rough draft or from verbal instructions; prepare copies of documents; distribute information
• Assist in maintaining necessary supplies
• Assist with forms and collection of data as requested
• Assume responsibility for the advisory committee process for the School of Arts and Sciences programs
• Prepare agendas and prepare and distribute minutes of leadership meetings, department meetings, and faculty meetings as directed
• Assume responsibility for current and accurate data for adjunct faculty in the School of Arts and Sciences
• Assist with program reviews, conducting research and surveys, and preparing updates, reports, and plans
• Continue professional development for the improvement of self to meet the needs of the School of Arts and Sciences and the College
• Participate in student recruitment, retention, and registration activities, including operating tables at events
• Interact in a positive manner with visitors, students and staff to assist, deescalate, and provide resolution
• Collaborate with all areas of the college, to provide excellent customer service to all visitors, staff, faculty, and students
• Aid in the creation and communication of related area reports
• Maintain confidentiality of records and FERPA compliance
• Work a variable schedule, including evenings and/or weekends, and travel between campuses
• Perform other duties as assigned by the Dean of the School of Arts and Sciences or the Vice President of Academic Affairs

Required qualifications:

• Minimum of one year of administrative work experience
• Ability to communicate effectively both orally and in writing
• Working knowledge/utilization of word processing, spreadsheet, and presentation software applications

Preferred qualifications:

• Evidence of being detail-oriented
• Evidence of effective problem-solving, critical thinking, and decision-making skills
• Evidence of a career that includes a strong work ethic with a proven track record of project completion, multi-tasking, and the ability to handle high-pressure environments
• Evidence of a willingness to accept responsibility for professional and personal growth

Physical demands

Special conditions eligibility summary

Eeo statement summary: South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Posting number: JP00782FY17-18