Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a corporate client in Pasadena. This Long-term Contract opportunity is ideal for someone with strong accounting skills who can manage invoice activity, maintain accurate records, and coordinate effectively with internal teams and vendors. The role focuses on timely payment processing, reconciliation work, and administrative support that helps keep financial operations running smoothly.

Responsibilities:

• Oversee the daily flow of invoices through a web-based approval system by reviewing submissions, assigning them for approval, confirming amounts, validating account coding, and preparing payments within required deadlines.

• Partner with property operations and accounting personnel to resolve invoice issues quickly and help ensure vendors are paid on schedule to avoid late charges or service disruptions.

• Support vendor file maintenance by reviewing documentation, confirming setup accuracy in the accounting system, and identifying inconsistencies or potential control concerns.

• Complete monthly reconciliations between accounts payable aging reports and the general ledger to ensure financial records remain accurate.

• Process and reconcile corporate credit card activity each month, including gathering coding details needed for month-end close activities.

• Prepare annual reporting related to Form 1099 filings and unclaimed property compliance.

• Administer employee travel and business expense reimbursements through the company’s expense management platform.

• Maintain W-9 records and related vendor documentation within JD Edwards while keeping files current and organized.

• Contribute to audits, reporting initiatives, workflow enhancements, and other special accounting or department projects as needed.

• Bachelor’s degree required.
• At least 2 years of accounts payable experience, preferably within a large corporate setting.
• Working knowledge of invoice coding, payment processing, ACH activity, and check run procedures.
• Strong written and verbal communication skills with the ability to work effectively with vendors and cross-functional teams.
• Proven ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
• Proficiency with Microsoft Office applications, especially Excel and Word.
• Experience with JD Edwards EnterpriseOne is required, and familiarity with Nexus and Concur is preferred.