Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payment administration, account reconciliations, and maintenance of accounts payable records. This role will partner closely with purchasing, operations, receiving, and finance teams to ensure proper invoice matching, adherence to company policies, and successful vendor relationships.

The ideal candidate has experience in a manufacturing, distribution, or inventory-driven environment and thrives in a fast-paced setting with multiple priorities.
Essential Duties & Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor records and ensure compliance with company policies and tax requirements.
• Reconcile vendor statements and promptly resolve discrepancies.
• Respond to vendor inquiries and maintain positive supplier relationships.
• Assist with month-end close activities, including accruals and accounts payable reconciliations.
• Monitor and track outstanding invoices and payment schedules.
• Collaborate with Purchasing and Operations teams regarding inventory purchases and vendor issues.
• Ensure compliance with internal controls and audit requirements.
• Support external audits by providing requested documentation and schedules.
• Assist with process improvements to increase efficiency and accuracy within the accounts payable function.
• Perform additional accounting and administrative duties as assigned.

Qualifications

Required

• Associate's degree in Accounting, Finance, Business Administration, or related field; Bachelor's degree preferred.
• 2-5 years of accounts payable experience.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable procedures and internal controls.
• Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and basic financial reporting functions.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple deadlines in a fast-paced environment.

Preferred

• Experience within manufacturing, distribution, logistics, or inventory-based industries.
• Familiarity with ERP systems such as SAP, NetSuite, Oracle, Microsoft Dynamics, Epicor, or similar platforms.
• Understanding of purchase order processing, inventory accounting, and vendor management.
• Experience with automated invoice processing and workflow systems.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.