Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support Planning & Development operations for a non-profit organization in Edmonds, Washington. This fully onsite role is ideal for someone who communicates clearly, stays organized in a fast-paced office, and enjoys helping both internal teams and the public. This is a contract opportunity with the potential to become permanent, offering 34 hours per week, with a Monday through Friday schedule and a shorter workday on Wednesday. The position focuses on front-line administrative support, office coordination, and responsive service across daily department needs.

Responsibilities:
• Manage a steady volume of incoming calls and connect each inquiry to the appropriate staff member or department.
• Provide day-to-day administrative support for the Planning & Development team, ensuring routine tasks are completed accurately and on time.
• Maintain calendars and help coordinate schedules using Outlook and Microsoft Teams.
• Assist with general front-desk and office coordination activities to keep daily operations running smoothly.
• Enter and update information in office systems and records with a high level of accuracy.
• Support payment processing activities as needed while following established procedures.
• Handle receptionist-style duties, including greeting visitors and responding professionally to general questions.
• Contribute to workload coverage during a period of departmental staffing transition and changing team responsibilities.• At least 2 years of administrative support experience in an office environment that values attention to detail.
• Strong verbal communication skills with the ability to provide clear, courteous assistance over the phone and in person.
• Proven reliability and a consistent approach to managing assigned responsibilities.
• Ability to work collaboratively and contribute positively as part of a team.
• Experience with Microsoft Outlook, Teams, and other common office software.
• Comfortable handling high call volume while staying organized and responsive.
• Accurate data entry skills and strong attention to detail.
• Willingness to obtain a notary license if hired into the permanent role.