Front Office Administrative Clerk

Location: Gettysburg, PA Position Type: Full-Time (40 Hours Per Week) Compensation: Starting at $18.00 per hour equivalent ($37,440 annually) Classification: Salaried, Non-Exempt Schedule: Monday–Friday, Standard Business Hours Join the G-Force Team G-Force Security Solutions, LLC is seeking a reliable and detail-oriented Front Office Administrative Clerk to support daily administrative operations. This position serves as the first point of contact for clients, applicants, and visitors while ensuring efficient coordination of internal office functions. The ideal candidate is organized, professional, and capable of managing multiple administrative tasks in a fast-paced environment with high accuracy and confidentiality. What You'll Do Front Office & Communication Answer and direct incoming phone calls in a professional and courteous manner Greet and assist visitors, clients, and applicants Monitor and respond to general email inquiries Maintain clear and timely communication with internal staff and external contacts Process Service Coordination Receive incoming process service requests from clients Enter service details into the company’s tracking system (ServeManager) Coordinate assignments with process servers Monitor status updates and follow up as needed Maintain accurate records of service attempts and completions Recruitment Support Reach out to potential job candidates via phone and email Conduct initial screening questionnaires Schedule interviews and coordinate applicant communication Maintain applicant tracking records and documentation Administrative & Office Support Perform data entry into scheduling and workforce management systems (e.g., When I Work or similar platforms) Prepare basic reports, spreadsheets, and correspondence Maintain organized filing systems (physical and electronic) Assist with general clerical and administrative tasks as needed Assist with basic payroll preparation tasks, including data entry, timekeeping verification, and administrative support, as directed Demonstrate a willingness to learn payroll systems and support payroll-related functions as needed. Office Maintenance & Operations Maintain the cleanliness and organization of the office environment Order office supplies and manage inventory levels Coordinate the purchasing of routine office needs Assist with mail handling and document management Human Resources Support (Administrative Only) Provide administrative support to Human Resources as requested Assist with onboarding logistics (e.g., scheduling, document collection, routing forms) Support recordkeeping and document organization for HR files Perform clerical HR-related tasks as assigned This role does not perform independent HR decision-making or confidential HR administration beyond assigned support tasks Additional Duties Assist with scheduling coordination for staff assignments as needed Maintain confidentiality of sensitive company and client information Perform other administrative duties as assigned by management Qualifications Required At least 18 years of age High school diploma or equivalent Strong organizational and multitasking abilities Excellent verbal and written communication skills Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace Strong attention to detail and accuracy Ability to maintain confidentiality and professionalism Ability to learn new software systems and databases Ability to successfully pass a background check in accordance with applicable law Preferred Associate degree Previous administrative, clerical, customer service, or office support experience Experience with scheduling software, databases, payroll systems, or applicant tracking systems Experience supporting recruiting, payroll, or human resources functions Why Work for G-Force? At G-Force Security Solutions, we are committed to supporting our employees and providing opportunities for professional growth. This position offers exposure to multiple areas of business operations and provides valuable experience in administration, recruiting, scheduling, payroll support, and human resources. Compensation & Benefits Starting compensation equivalent to $18.00 per hour ($37,440 annually) Salaried, non-exempt classification Paid Time Off (PTO) annually 401(k) eligibility after one year of service Professional development and training opportunities Advancement opportunities within a growing organization Work Environment This is an in-office position based in Gettysburg, Pennsylvania. The successful candidate must be comfortable managing multiple priorities, interacting with employees and clients, and maintaining a professional appearance and demeanor. Occasional lifting of office supplies and materials up to 25 pounds may be required. About G-Force Security Solutions G-Force Security Solutions, LLC is a Pennsylvania-based provider of professional security, school safety, investigative, and process service solutions. Our team is committed to professionalism, integrity, customer service, and operational excellence while supporting clients throughout the region. G-Force Security Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law. Employment Type: Full Time Bonus/Commission: No