Accounting / Bookkeeper

Job Description

Job Description

Our client is dedicated to providing the highest quality of service to our clients and employees. We are proud to be the primary partner to top companies in the automotive, aerospace, and defense industries. As a result of our continued success, we are looking for energetic professionals to join our team.

Position Summary

The Accounting / Bookkeeper is responsible for maintaining accurate and organized financial records and supporting the day-to-day accounting operations of our client. This position assists with accounts payable, accounts receivable, invoicing, reconciliations, expense tracking, financial reporting, and general ledger activities. The Accounting / Bookkeeper works closely with leadership, Finance, Human Resources, and other internal departments to ensure financial transactions are properly recorded, documentation is maintained, and accounting activities are completed accurately and timely. This position requires a high level of attention to detail, confidentiality, organization, and accountability.

Key ResponsibilitiesAccounting & Bookkeeping

• Maintain accurate and up-to-date financial records in accordance with company policies and accounting procedures.
• Record and classify financial transactions, including income, expenses, invoices, and payments.
• Maintain and reconcile general ledger accounts and supporting documentation.
• Perform regular bank, credit card, and account reconciliations.
• Research and resolve discrepancies or unusual transactions.
• Assist with month-end and year-end closing activities.
• Maintain organized accounting files and records for audit and reporting purposes.

Accounts Payable & Accounts Receivable

• Process vendor invoices and ensure invoices are properly coded, approved, and submitted for payment.
• Track accounts payable activity and assist with payment processing, maintaining accurate vendor records.
• Monitor accounts receivable and assist with customer invoicing, payment tracking, and follow-up on outstanding receivables.
• Assist with resolving billing discrepancies and customer/vendor account questions.

Invoicing & Financial Administration

• Prepare and process customer invoices in accordance with contract and company requirements.
• Review invoices for accuracy, including billing rates, hours, expenses, and supporting documentation.
• Maintain records of invoices submitted, payments received, and outstanding balances.
• Assist with contract-related billing and financial documentation.
• Support management with financial information, reports, and records as requested.

Payroll & Employee Support

• Provide accounting support for payroll processing and related financial records.
• Assist with reviewing payroll-related information for accuracy and completeness.
• Coordinate with Human Resources and payroll providers regarding accounting-related payroll questions.
• Assist with employee expense reimbursements and related documentation.
• Maintain confidentiality of employee compensation and other sensitive financial information.

Financial Records & Compliance

• Maintain organized records of financial transactions and supporting documentation.
• Assist with preparation of documentation requested for audits, financial reviews, tax filings, and other compliance requirements.
• Support the timely retention and organization of financial records.
• Maintain confidentiality of company, customer, employee, and financial information.
• Identify potential accounting or documentation issues and communicate them to appropriate leadership.

Administrative & Team Support

• Assist Finance and Executive Leadership with financial research, reporting, and special projects.
• Prepare spreadsheets, summaries, and reports as requested.
• Assist with developing and maintaining accounting processes and internal controls.
• Work collaboratively with HR, Operations, Contracts, and Program Management.

Required Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent experience considered.
• 2+ years of accounting, bookkeeping, accounts payable, accounts receivable, or related experience.
• Strong understanding of basic accounting principles and financial recordkeeping.
• Experience with account reconciliations and maintaining accurate financial records.
• Proficiency with Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy, and ability to maintain confidentiality with sensitive financial information.
• Strong organizational, time-management, and written/verbal communication skills.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with accounting or ERP software.
• Experience supporting government contracting or a government contracting environment.
• Experience with contract billing, project accounting, or cost tracking.
• Experience with payroll administration or payroll accounting.
• Experience working with small business financial operations.
• Familiarity with Generally Accepted Accounting Principles (GAAP).
• Experience supporting audits, financial reviews, or tax-related documentation.