Administrative Assistant, Veterinary

Job Summary

This position provides direct assistance to the Chief Veterinary Officer and the Equine Drugs and Medications Program in general.

Duties and Responsibilities

• Assist members with equine drug and medication questions
• Assist with the stall side app
• Assist with FEI Permitted Treating Veterinarian Acceptance Process
• Assist with FEI Permitted Treating Therapist Acceptance Process
• Assist with Horse Show Schedules
• Assist with Medication Report Form Searches and Analysis
• Assist with development of materials and Equine Drugs & Medication Rules and presentations.
• Maintains records as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains a system for recording expenses.
• Exceptional member service is provided, and member relationships are enhanced.
• Communication with members and staff is effective and professional.
• Relationships with Directors and other staff are productive and promote a positive team environment.
• Assistance is provided to other department members when needed.
• Performs other related duties as assigned.

Required, Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience

• High School diploma or equivalent preferred.
• Some college preferred.
• Two years clerical or customer service experience preferred.
• Equine background or pharmaceutical background preferred.
• Pharmacy Technician experience preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)

US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups