Proposal Coordinator

Description

HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.


About the Position

The candidate will report directly to a marketing manager and supporting principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team led initiatives.


We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities / clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.

Core Responsibilities

• Execute RFP and RFQ materials for preparation of proposal submissions
• Lead qualitative response/clarifications to RFQ/RFP's including preparation of resumes, customized information, project descriptions, etc. for project pursuits
• Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
• Create presentations for Principals/Designers in relation to marketing and business development efforts
• Schedule and/or support promotional meetings with clients
• Assist with award submissions
• Facilitate photography coordination for completed projects
• Research clients to expand knowledge and support business development efforts
• Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
• Prepare brochures and qualifications for general and tailored marketing needs
• Generate and coordinate in-house marketing materials in coordination with other offices
• Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.

Requirements

Skill Requirements

• 1-3 years of marketing experience in the AEC or related industry
• Fluent in English and French, both written and verbal
• Strong InDesign skills required; graphic design capabilities preferred
• Strong PowerPoint, Word and Excel skills required
• Strong writing skills required
• Comfortable working with multiple team members/Principals
• Strong communication skills and comfort with direct client contact
• CRM experience preferred

Compensation

$75,300 to $80,800

The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.

Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.