Sr administrative assistant

A Global Biotech/Pharma is seeking a proactive, high-caliber Sr Administrative Assistant to serve as a vital strategic partner to their Leadership Team (LT). This is not a traditional support role; it is a high-level administrative partnership designed for a professional who acts as the \"connective tissue\" for the department. You will manage complex logistical puzzles, orchestrate operational efficiency, and maintain a sophisticated professional environment in their Cambridge headquarters. Core Responsibilities 1. Calendar Architecture & Strategic Time Management

• Design and maintain complex, high-volume Outlook calendars, proactively anticipating conflicts before they arise.
• Act as a \"gatekeeper\" of time, prioritizing high-impact engagements and understanding the nuance of which meetings are immovable and which require tactical adjustment.

2. Global Logistics & Travel Orchestration

• Direct seamless domestic and international travel itineraries, ensuring full compliance with corporate policy while optimizing time for LT members.
• Provide real-time support for travel-related contingencies, demonstrating intuitive foresight for executive needs.

3. Financial Coordination & Lifecycle Management

• Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs).
• Partner with finance to ensure accurate budget tracking, timely reporting, and seamless vendor management.

4. Digital Asset & Knowledge Management

• Optimize and maintain SharePoint and OneDrive environments, ensuring all team resources are organized, secure, and accessible.
• Maintain a \"paperless\" and efficient digital ecosystem for the Leadership Team.

5. High-Stakes Event Management

• Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership summits.
• Bring a creative and tactical approach to event flow and accountability.

salary: $26 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

1. Calendar Architecture & Strategic Time Management

• Design and maintain complex, high-volume Outlook calendars, proactively anticipating conflicts before they arise.
• Act as a \"gatekeeper\" of time , prioritizing high-impact engagements and understanding the nuance of which meetings are immovable and which require tactical adjustment.

2. Global Logistics & Travel Orchestration

• Direct seamless domestic and international travel itineraries, ensuring full compliance with corporate policy while optimizing time for LT members.
• Provide real-time support for travel-related contingencies, demonstrating intuitive foresight for executive needs.

3. Financial Coordination & Lifecycle Management

• Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs).
• Partner with finance to ensure accurate budget tracking, timely reporting, and seamless vendor management.

4. Digital Asset & Knowledge Management

• Optimize and maintain SharePoint and OneDrive environments, ensuring all team resources are organized, secure, and accessible.
• Maintain a \"paperless\" and efficient digital ecosystem for the Leadership Team.

5. High-Stakes Event Management

• Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership summits.
• Bring a creative and tactical approach to event flow and accountability.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Creating Presentations
• Maintaining Calendars
• Prioritizing
• Preparing Agendas
• Microsoft Office
• Administrative Duties
• Interpersonal Skills
• Conflict Resolution
• Scheduling Meetings
• Problem Solving
• MS Teams
• Multi-tasking
• Complex logistical puzzles
• Travel Arrangements
• Purchase Orders
• SOWs
• Sharepoint

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.