Real Estate Executive Assistant

Job Description

Job Description

Robert J. Colello Associates | North Park, San Diego, CA | Full-Time

The people you support would call you the most reliable, warm, and thorough person they have ever worked with. Your former leaders would say nothing ever fell through the cracks on your watch. If that is just who you are, keep reading.

Robert Colello has spent more than two decades building a real estate business on one thing: genuine trust. No ad spend. No cold calls. Just clients who loved working with him so much that they told everyone they knew. That kind of business is not built by accident. It is built by surrounding yourself with people who treat every client like family.

That is the team you would be joining.

Robert moves fast, thinks big, and leads with relationships. He needs someone who loves the operational side of the business -- someone who finds real satisfaction in a clean transaction, a system that runs without being chased, and a client who feels completely taken care of. You would own transactions from contract to close, run the CRM, support the team, and protect Robert's time -- not because someone is watching, but because that is the standard you hold yourself to.

When a client is in your hands, they should feel like they are still in the best hands in San Diego. Warm, thorough, and nothing missing. If that sounds less like a job description and more like a personality trait, this role was written for you.

We ask that serious applicants take the Predictive Index assessment before moving forward. It takes six minutes and helps us make sure this is the right fit for you as much as it is for us .

$75,000 - $90,000 yearly

A Day In The Life

• Transaction management from contract to close. You coordinate escrow, manage timelines, communicate with vendors, handle repair requests, and keep clients informed at every step. Deals run clean because you make them run clean.

• CRM ownership. Every lead, every past client, and every referral source is heard from, followed up with, and never forgotten. Nothing goes dormant on your watch.

• Listing management. From contract through going live, you coordinate vendors, staging, photography, MLS entry, and showing schedules.

• Robert's calendar and priorities. You filter what needs his attention, bring it to him prepared, and protect the rest of his day so he can stay focused on relationships and growth.

• Team support. You are the connective tissue for a small, close-knit team. Daily communication, shared systems, and making sure every person has what they need.

• SOPs. You spot the gaps, document the fix, and own the improvement.

• Client events. You help coordinate client appreciation activities that keep this referral-based business thriving. Occasional evenings and weekends required.

What this role requires:

• 2+ years supporting a top-producing real estate agent or team in transaction management, operations, or a similar capacity. CRM proficiency, strong follow-through, and a valid CA driver's license with a reliable personal vehicle. Must live within a 40-minute commute to North Park.

Robert has built a thriving referral-based business by putting people first and delivering results with integrity and exceptional service. The team operates by a shared set of values: Own It. Serve First. Do It With Excellence. Move Forward. Earn Trust. Guard It. People Over Transactions. Three Wins or No Deal.

If you are looking for more than a job and want to build a long-term career with a team that genuinely values its people, we would love to meet you.