Receptionist

Job Description

Job Description

We are a very busy elder law firm located in Spokane Valley. We are looking for a professional, detail-oriented individual who is eager to learn and expand their knowledge to fill our part-time receptionist/administrative assistant position. This role is a key support to our two attorneys, two paralegals, and our newly advanced legal assistant. Qualified candidates must possess skills such as attention to detail, strong customer service, ability to adapt to change, and ability to work efficiently and stay organized in a fast-paced environment. Candidates must uphold strict confidentiality by handling sensitive client and case information with discretion.

Responsibilities:

· Manage front-desk communications by answering, screening, and transferring phone calls;

· Greet and direct clients and vendors in a professional and courteous manner;

· Coordinate attorney and paralegal calendars by scheduling and confirming client appointments, hearing dates, due dates, vacations, and off-site meetings;

· Handle and distribute incoming and outgoing mail, faxes, and delivered documents to the proper staff

· Scan, organize, and file all client physical and digital files;

· Notarize documents;

· Witness will signings;

· Distribute documents to clients;

· Process payments;

· Direct all legal questions to attorneys and their paralegals;

· Send/receive correspondence;

· Serve documents;

· Deliver documents to attorneys and courthouse

Qualifications:

Education: High school diploma or equivalent

Availability: Monday through Thursday 10am to 5pm and Fridays 9am to 4pm

Location: Must be able to reliably travel to and from Spokane Valley

Skills:

· Proficiency in Microsoft Office

· Basic skills in Adobe

· Strong English writing skills

· Type minimum 50 WPM

· Previous receptionist/administrative role preferred but not required

· Experience in a legal environment preferred but not required

· Must possess or willing to possess Public Notary License