Office Assistant

divh2Office Assistant/h2pCarlton Fields is seeking an Office Assistant for its Los Angeles office. The Office Assistant assists attorneys and legal personnel with administrative and organizational work in a team-oriented, collaborative, and fast-paced environment. This position requires exemplary judgment and adherence to high ethical standards./ppQualifications: Minimum of two to three years of administrative support experience. Law firm environment preferred. Candidate must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems is required. Experience with iManage is preferred./ppDuties of the position include, but are not limited to:/pulliWorking with Microsoft Office (Word, Excel, and PowerPoint), Adobe and other firm applications./liliOverflow word processing/editing/proof reading of documents./liliGenerating Table of Contents via MS Word TOC and Table of Authorities via Best Authority./liliRedlining documents via Litera Compare for Word./liliRedacting and numbering via Adobe./liliOrganizing documents for working files/binders for attorneys./liliPrepare exhibits for court filings per court rules of formatting./liliClient intake via Intapp Open, which includes submission of new matters, conflict requests, preparing engagement letters./liliProcessing expense reimbursements./liliSubmitting invoices for payment via Matter Expert./liliPreparing audit letter responses./liliSupport attorney monthly billing./liliOverflow and support to Reception and Office Services Department./liliAd hoc assignments upon request./li/ulpThe salary range for this role in California is $60,000 - $75,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability./ppAdditionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs./ppCarlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing View email address on click.appcast.io./p/div