Human Resources Assistant

SIKLA USA INC.

Sikla USA Inc. is a subsidiary of the German- Austrian Sikla Group, a manufacturer of modular steelwork and pipe support systems for industrial steelwork solutions. From our Suwanee (GA) office our team services the North American markets (USA and Canada), what includes engineering/ technical and logistical service to our partners, distributors, and MEP customers, all associated with the Sikla range of products.

JOB DESCRIPTION

This role is open to U.S.-based candidates with administrative or Human Resources experience. The Human Resources Assistant provides day-to-day administrative support across core HR activities, including employee records, time and attendance, recruitment coordination, onboarding and offboarding, payroll support, benefits administration, and general personnel administration. This role requires a dependable, detail-oriented professional who handles confidential information with discretion and follows established policies and procedures.

The Human Resources Assistant helps ensure that HR processes are accurate, timely, compliant, and aligned with business needs. Responsibilities include maintaining information in Paychex Flex, preparing routine HR documentation and reports, monitoring deadlines, and responding to basic employee questions. The position works closely with the Executive Vice President of Operations and designated leadership and escalates policy, employee-relations, legal, and other complex matters for management review and decision.

As Sikla USA continues to develop its HR infrastructure, this role also supports the documentation and consistent administration of practical HR processes, templates, checklists, and recordkeeping practices for a growing organization.

KEY RESPONSIBILITIES

• Support the maintenance of accurate and confidential employee records in Paychex Flex and personnel files, including contact, employment, payroll, benefits, attendance, and leave information.
• Coordinate recruitment administration, including job postings, applicant scheduling, interview logistics, candidate communications, reference or background-check coordination, and document retention.
• Prepare and track onboarding and offboarding documentation, checklists, orientation materials, system access requests, benefit forms, and required notices; support timely Georgia new-hire and rehire reporting.
• Review time and attendance records for completeness, follow up on missing information, and prepare approved payroll changes and supporting documentation for management review and payroll processing.
• Provide administrative support for benefits enrollment, life-event changes, employee questions, and carrier or broker communications, while escalating eligibility or plan-interpretation matters.
• Maintain PTO, absence, and leave records; provide required forms and notices under established procedures and escalate accommodation, protected-leave, or complex employee-relations matters.
• Assist with HR compliance administration, including accurate wage-and-hour records, employment eligibility documentation, required workplace posters, workers' compensation notices and files, and record-retention schedules.
• Prepare routine HR reports and dashboard data, including headcount, PTO, time and attendance, onboarding status, and other recurring metrics requested by management.
• Assist with distributing, acknowledging, and maintaining company policies, handbook updates, training records, performance-review forms, and other employee communications.
• Respond professionally to routine employee and manager questions, maintain confidentiality, and promptly escalate complaints, investigations, disciplinary matters, legal questions, or policy exceptions.
• Provide general administrative, office-management, and cross-functional coordination support as workload permits.

REQUIREMENTS, QUALIFICATIONS, AND SKILLS

• Associate degree in Human Resources, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience will be considered.
• One to three years of administrative or Human Resources support experience preferred.
• Basic understanding of U.S. and Georgia employment practices, confidentiality, and HR recordkeeping; willingness to learn applicable requirements.
• Experience with HRIS, timekeeping, or payroll systems; Paychex Flex experience is preferred.
• Strong organizational and time-management skills with close attention to detail and follow-through.
• Professional written and verbal communication skills and a service-oriented approach.
• Ability to handle sensitive and confidential information with sound judgment and discretion.
• Ability to work independently within established procedures, collaborate across departments, and escalate issues appropriately.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint; experience preparing routine HR reports is a plus.
• Ability to work on-site in Suwanee, Georgia, during the established business schedule.

JOB TYPE/ BENEFITS

• Full-Time Employment: Working 40 hours per week, Monday to Friday, from 8:00 am to 5:00 pm (including a 1-hour lunch break).
• Location: Suwanee 30024, Georgia.
• Work Authorization: Candidates must have authorization to work in the United States.
• Competitive Salary: Salary will be competitive and dependent on qualifications and experience.
• Performance-Based Bonus: Optional performance-based team bonus.
• Retirement Plan: 401(k) retirement plan with a partial company match payment.
• Health Insurance: Health insurance plans.
• Paid Time Off: PTO.

YOUR CONTACT

Steffen Leskien