Purchasing Coordinator

Job Description

Job Description

We are looking for a detail-oriented Purchasing Coordinator to support procurement and inventory activities for a Contract position based in Sanford, Florida. This role works closely with suppliers, warehouse personnel, and internal departments to help keep materials available, records accurate, and purchasing operations running smoothly. The ideal candidate brings strong analytical ability, confidence working with spreadsheets and business systems, and experience coordinating supply needs in a fast-paced environment.

Responsibilities:

• Build productive working relationships with suppliers and serve as a key point of contact for purchasing-related communication across departments.

• Coordinate daily replenishment activity by sourcing materials and supplies in alignment with operational demand and company guidelines.

• Enter and manage purchase orders within computerized systems while keeping procurement and inventory records current.

• Monitor warehouse stock levels through ongoing record maintenance and support accurate perpetual inventory tracking.

• Review incoming shipments by comparing received quantities and item details against purchase orders, invoices, and freight documentation.

• Maintain organized receiving records to ensure traceability and support efficient inventory control.

• Partner with scheduling and operations teams to anticipate material requirements and help align purchasing plans with production needs.

• Contribute to periodic and annual physical inventory counts and assist with resolving discrepancies in stock records.

• Support supplier performance and contract compliance by following up on order status, delivery timing, and related issues.

• Assist with cost improvement efforts by tracking purchasing and inventory data and identifying opportunities for better efficiency.

• Experience in purchasing, inventory control, cost analysis, or a related function, ideally within a manufacturing environment.

• Strong proficiency with spreadsheets, databases, and financial or enterprise software used to manage purchasing data.

• Advanced Excel capability, including pivot tables, lookups, and management of complex worksheets.

• Ability to forecast material needs using system data and coordinate effectively with scheduling or production teams.

• Experience placing orders and monitoring supplier deliveries to support business or manufacturing timelines.

• Working knowledge of vendor management practices, including maintaining compliance with pricing or contractual expectations.

• Solid organizational and analytical skills with the ability to manage detailed records and prioritize multiple tasks.

• Ability to track inventory usage, prepare reports, and support process improvements related to purchasing and stock control.