Office Administrator

Capital Area Michigan Works! (CAMW!) 
Lansing, Michigan | Full-Time |  Non-Exempt  |  On-Site Position w/ periodic flexibility to work from home

At Capital Area Michigan Works! (CAMW!), we believe strong communities start with strong connections between employers and talent. CAMW! is a workforce development organization serving Clinton, Eaton, and Ingham counties, partnering with businesses to develop recruiting and retention strategies while helping job seekers access education, training, and career opportunities.  

We are  seeking an organized, proactive, and service-oriented  Office Administrator to  help   ensure the smooth operation of our Lansing office while providing executive support to our Chief Executive Officer. This is an excellent opportunity for a professional who enjoys balancing administrative responsibilities, office coordination, problem-solving, and relationship management in a mission-driven organization.  

Essential Responsibilities  

Office Operations & Coordination  

• Oversees daily office operations to ensure efficiency, organization, and a positive work environment.  

• Serves as the primary point of contact for office-related vendors, service providers, and facility needs.  

• Supports onboarding  logistics for new employees, including workspace setup and coordination of materials.  

• Supports basic tracking of office-related expenses, purchases, and budgets.  

Administrative & Organizational Support  

• Provides hands-on administrative support including scheduling, document preparation, filing, and communications.  

• Coordinates internal meetings, trainings, and events, including  logistics , materials, and follow-up.  

• Assists with tracking and  maintaining organizational documents, records, and files.  

• Makes travel arrangements for executives and other administrative staff.  

• Opens, sorts, and distributes incoming correspondence, including mail,  faxes and email.  

• Adds and edits information on the CAMW! website.  

• Processes bi-weekly payroll in coordination with the CFO.  

• Supports cross-functional coordination to ensure alignment and  timely completion of tasks and projects.  

• Partners with leadership to support organizational needs and special projects.  

• Manages the CEO’s calendar, including scheduling meetings, prioritizing commitments, and coordinating  logistics .  

• Assists with coordinating communication on behalf of CEO, including written correspondence.  

• Supports board-related activities, including scheduling meetings, preparing materials, and  maintaining documentation.  

• Handles confidential and sensitive information with discretion and professionalism.  

What We're Looking For  

Required Qualifications  

• Associate's degree or  higher in business administration, office administration, or  a related field preferred.  

• Three (3) to five (5) years of experience in office management, executive support, or administrative operations.  

• Strong  proficiency in Microsoft Office and Google Workspace.  

• Excellent organizational, communication, and time management skills.  

• Ability to manage multiple priorities and deadlines with accuracy and professionalism.  

Preferred Qualifications  

• Experience supporting executive leaders or boards.  

• Experience coordinating vendors, facilities, or office operations.  

• Knowledge of workforce development programs or community-based organizations.  

• Experience processing payroll or supporting financial administration.  

Knowledge, Skills & Abilities  

Successful candidates will  demonstrate :  

• Exceptional organizational and planning skills.  

• Strong written and verbal communication abilities .  

• Attention to detail and follow-through.  

• Sound judgment and discretion with confidential information.  

• Initiative, resourcefulness, and problem-solving capability.  

• Ability to work effectively with diverse individuals and stakeholders.  

• Strong collaboration skills and commitment to continuous improvement.  

• Ability to thrive in a fast-paced environment with changing priorities.  

Why Join CAMW!? 

When you join Capital Area Michigan  Works!, you become part of a mission-driven team dedicated to strengthening the workforce and supporting economic growth throughout Mid-Michigan. Our work directly  impacts employers, job seekers, students, and community partners across the region.  

Benefits  

In addition to meaningful work that  impacts individuals, employers, and communities across Mid-Michigan,   CAMW!  offers a competitive and comprehensive benefits package designed to support the health, financial well-being, and work-life balance of our employees. Benefits include health insurance, retirement savings opportunities, generous paid time off, paid holidays, professional development opportunities, and  additional programs that support employee wellness and success.  

Apply Today  

If you are a highly organized professional who enjoys creating order, supporting leadership, and helping an organization  operate at its best, we encourage you to apply.  

Capital Area Michigan Works! is an Equal Opportunity Employer. Applicants from all backgrounds are encouraged to apply.