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Office Administrator

Full-time

Alohahp

Remote

Location: California – Bay Area
Start Date: Immediate
Schedule: Part-Time initially (20–25 hrs/week), transitioning to Full-Time (40 hrs/week)
Pay: $18/hour – Paid Weekly
Reports To: Office Administrator (with transition to covering full responsibilities during maternity leave)

✨ Step Into a High-Impact Role Supporting Four Growing Companies


Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? If so, this opportunity is made for you.

We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup . Together, our teams support hospitality operations, large-scale events, workforce solutions, and cutting-edge tech development. At the core of everything we do is operational excellence - and that's where you come in.

We're looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. You'll begin part-time, working closely with our brilliant Office Administrator, learning the systems, culture, and rhythm of our companies. Later this year, you will transition into a full-time, lead role while she is on maternity leave - giving you ownership, responsibility, and the chance to truly shine.

If you want a role that blends structure with innovation, numbers with communication, and admin precision with leadership impact, this role offers it all.

What You'll Be Doing (Your Day-to-Day Impact)


1. Financial Administration & Accuracy




  • Support Accounts Receivable & Accounts Payable



  • Manage coding, expense tracking, and vendor/client communication



  • Assist with monthly financial close with our accounting partners



  • Prepare organized expense summaries and insights directly for the CEO



  • Ensure financial records are accurate, timely, and audit-ready


2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)




  • Prepare and deliver weekly invoicing for multiple companies



  • Coordinate weekly payroll with the Staffing Management team



  • Double-check timecards, rate accuracy, and billing rules



  • Maintain strict confidentiality with sensitive payroll information


3. Office Operations & Organization




  • Order supplies, track inventory, and coordinate basic facilities needs



  • Maintain internal documents, forms, SOPs, and shared drives



  • Ensure onboarding/offboarding packets are complete, accurate, and stored properly



  • Improve internal processes for efficiency and clarity


4. Calendar & Communication Excellence




  • Manage and coordinate calendars for senior leaders



  • Schedule meetings across time zones and across companies



  • Prepare agendas, reminders, follow-up notes, and document packets



  • Draft clear, professional internal and client-facing communications


5. Project Management (Where You Become Indispensable)




  • Assist with and lead internal projects such as:



    • Software implementations



    • Process audits



    • Onboarding workflow redesign



    • SOP creation and updates




  • Track deliverables, follow up on action items, and ensure deadlines are met


6. Leadership Support & Cultural Alignment




  • Become a trusted right-hand to company leadership



  • Participate in daily huddles with clear updates and next steps



  • Embody and reinforce AlohaHP values :



    • Service



    • Learning



    • Growth mindset



    • Solution orientation



    • Integrity



    • Professional excellence



What Makes You a Strong Fit


You will thrive here if you:



  • Have 2+ years of administrative or operations experience



  • Love structure, organization, spreadsheets, and systems



  • Are proactive - you notice what needs to be done before being asked



  • Are excellent with Google Workspace (Sheets, Docs, Drive, Gmail)



  • Can learn tools like QuickBooks, Expensify, Bill.com, ATS/HRIS systems



  • Communicate clearly, professionally, and confidently



  • Stay calm under pressure and keep things moving forward



  • Want to grow into a bigger leadership role



  • Thrive in a fast-paced, entrepreneurial environment



  • Enjoy supporting multiple teams and balancing different priorities



  • Bonus: Experience in staffing, hospitality, events, operations, or startups


⏱ Hours, Pay & Growth




  • Start Part-Time: 20–25 hours/week



  • Transition to Full-Time: 40 hours/week after your 90-day CEO review



  • Weekly Pay: $18/hour



  • Long-term opportunities for growth across multiple teams



  • Get hands-on experience with high-level operations, multi-company structure, and leadership workflows


Ready to Apply? We'd Love to Meet You!


Email Your Application:


Send your resume + a short message to:
View email address on jobs.jobcopilot.com
Subject line: "Assistant Office Administrator"

Apply on Our Website:


AlohaHP.com

Call or Text Us:


View phone number on jobs.jobcopilot.com

We're reviewing applicants now. If you're ready to step into a role with real growth, real impact, and a team that truly values excellence, apply today!

Apply
Vacancy posted 8 hours ago
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