Payroll Specialist

Payroll Specialist - $28-$30/hr DOE!

This position is a direct hire opportunity!

Integrity Trade Services is hiring a Payroll Specialist for our retail (home improvement) client to start immediately at $28-$30/hr DOE. Receive comprehensive benefits through our client upon hire!

Responsibilities:

The Payroll Specialist is responsible for overseeing all payroll functions and maintaining accurate employment records. This position requires a thorough understanding of payroll processing, union reporting, accounting principles, company policies, and employment file management.

Payroll Processing

• Analyze, prepare, and process weekly payroll data.
• Review per diem and travel information with Human Resources.
• Generate weekly, monthly, quarterly, and annual payroll reports, including gross wages, hours worked, vacation accruals, tax and benefit deductions.
• Prepare and file tax forms and reconciliations, such as W-2s, 1095s, and related documentation.
• Submit monthly and quarterly withholding tax payments to federal, state, and local agencies.
• Prepare general correspondence, reports, charts, and other documentation as needed.
• Enter and manage data in various software systems.

Employee Records & Compliance

• Process unemployment claims, wage garnishments, and employment verifications.
• Maintain accurate employee, training, and DOT records.
• Manage documentation for multi-state payroll forms and payments.
• Provide guidance on multi-state tax withholding requirements to staff.

Benefits & Deductions

• Review and verify monthly healthcare invoices and allocate costs by division.
• Audit benefit rosters to confirm employee additions, deletions, and contribution accuracy.

General Administrative Support

• Maintain and secure sensitive information and account credentials.
• Perform administrative tasks such as copying, scanning, printing, and data entry.
• Provide phone and customer service support, communicating professionally with employees, management, and external partners.

Location: LaPorte, IN

Schedule/Shift Details: Monday-Friday, 7AM-3:30PM

Qualifications:

• Minimum of one year of experience in office administration, timekeeping, or a related field.
• At least two years of experience in accounting or payroll.
• Familiarity with payroll processing software.
• Understanding of multi-state payroll and tax withholding requirements.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and other standard business applications.
• High school diploma or GED required; associate degree preferred.
• Must meet all physical and safety requirements outlined for the position.
• Must be able to lift and move boxes of office materials weighing up to 25 pounds.

Benefits:

• Medical, dental, vision, and life insurance coverage
• Short-term disability coverage
• 401(k) with company match
• Paid time off
• Opportunities for career growth and advancement