Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy accounting team in Renton, Washington. This Contract position will oversee day-to-day payable operations, helping ensure invoices are handled accurately, vendors are paid on time, and records remain organized and compliant. The ideal candidate brings strong NetSuite experience, sound judgment with invoice coding and approvals, and the ability to manage a high-volume workload with precision.

Responsibilities:
• Oversee the accounts payable cycle from invoice intake through final payment and account reconciliation.
• Enter and process a high volume of invoices each week, verifying details for accuracy, completeness, and policy compliance.
• Coordinate invoice approvals with internal partners and apply appropriate general ledger coding before processing.
• Administer payments through checks, ACH, wires, and other electronic methods while maintaining complete records in NetSuite.
• Prepare weekly payment runs, including supporting documentation, payment assembly, and distribution coordination.
• Review vendor statements, investigate open items, and resolve discrepancies or unpaid balances in a timely manner.
• Maintain vendor records, collect tax documentation, and assist with annual 1099 reporting support.
• Monitor aging activity, respond to payment inquiries, and address duplicate invoices, missing backup, or coding issues.
• Reconcile accounts payable and selected general ledger accounts and contribute to month-end close and other accounting projects.• At least 3 years of experience managing full-cycle accounts payable activities.
• Proven ability to handle high-volume invoice processing and weekly payment runs.
• Strong working knowledge of NetSuite is required.
• Experience using AP automation or payment platforms such as Ramp Bill Pay or Bill.com.
• Solid understanding of invoice approvals, internal controls, and general ledger coding practices.
• Hands-on experience with check payments, ACH transactions, and wire transfers.
• Strong attention to detail, organizational ability, and problem-solving skills.
• Proficiency with Microsoft Excel and other Microsoft Office applications.