Procurement Coordinator

Formula 1 Heineken Las Vegas Grand Prix Procurement Role

This role is designed for an individual to develop their skills and capabilities within Procurement, supporting the Procurement Team in handling the transactional sourcing and administrative aspects of Formula 1 Las Vegas Grand Prix spend. This role would suit an individual who has some prior experience working in a Procurement team and is interested in developing their skills further. The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional who is collaborative and hardworking. They should also understand generally how the construction, media, entertainment, and sports industries operate. This position is full-time and must be on site in the Las Vegas office.

Responsibilities include:

• Monitoring and managing procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly.
• Verifying and processing all Purchase Order Requisitions within agreed areas of category spend.
• Setting up and monitoring vendor records, including new vendor setup, verifying supplier details, and managing changes to vendor details.
• Carrying out vendor due diligence reports and flagging any issues to the category lead and compliance team.
• Paying, logging, and matching credit card transactions, processing missing receipts, and presenting credit card reports for approval.
• Acting as the main point of contact for Microsoft Dynamics queries and providing training support in D365.
• Raising and sending NDAs, RFXs, and general queries, coordinating responses, and keeping templates and filing up to date.
• Carrying out market research as requested.
• Supporting the scanning, filing, and delivery of any Procurement documentation.
• Assisting in the production of procurement reports, KPIs, supplier performance reviews, and statistics.
• Being the subject matter authority on the categories of Las Vegas, NV sales tax for supplier Purchase Orders.
• Operating safely in line with Company health and safety requirements.
• Undertaking other duties as assigned by your manager.

Preferred qualifications include:

• Good administrative, organizational, and communication skills.
• Computer literate and proficient in MS Office systems. Knowledge of eProcurement systems would be an advantage.
• Strong attention to detail.
• Ability to work to deadlines.
• Ability to work diligently.
• Proactive and self-motivated, able to work under one's own initiative and as part of a team.
• Previous experience in a similar role would be an advantage.
• Be flexible, responsive, and work onsite in the Las Vegas office during business hours, plus off-work hours when needed, for work requirements.
• Maintain confidentiality and strong ethical standards.
• Effective communication skills, both orally and in writing; good with people.
• Prior experience with payment schedules and construction related milestones.

Las Vegas Grand Prix, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), parental status, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.