Construction Administrator

Job Description

Job Description

COMPANY DESCRIPTION

Solidus, Inc. is a full-service design-build construction company headquartered in East Hartford, Connecticut, with offices in Massachusetts and Pennsylvania. The company has been providing construction services for over thirty years. Our integrated approach encompasses the entire construction process, from property search to design and architectural services to commercial ground-up construction and renovations. We specialize in branch construction and transformation for the financial services industry and have designed and built hundreds of banks and credit unions. Project profiles range in size from $100K to $20M+, with work throughout New England, New Jersey, New York, Virginia, West Virginia, Indiana, Pennsylvania, Ohio, and Georgia.

With several hundred clients, we have plenty of great opportunities for new team members who want to be the best in their field. We offer consistent work, top pay, and benefits. We want to expand our growing team with a talented Construction Administrator who is highly detail-oriented, organized, and accurate. This role processes contracts and purchase orders and supports Project Managers and accounting so work in the field stays on schedule. Strong written and verbal communication skills are required. We provide a collaborative and supportive environment with comprehensive benefits that encourage our employees and their families to build a lifelong relationship with us.

JOB DESCRIPTION

Solidus is looking for a person to join our growth-oriented business where you can be part of a dynamic, high-performing, and supportive team. We seek a unique addition to our team of dedicated construction professionals to process contracts and purchase orders and support projects throughout New England, New Jersey, New York, Virginia, Pennsylvania, and Ohio.

Solidus is an achievement-oriented organization that invests in the professional development of our staff. Team loyalty and shared commitment are hallmarks of our work culture, and we encourage the open sharing of ideas and support independent decision-making.

We have built a strong business through exceptional customer responsiveness and impeccable quality. With these high standards, every member of the Solidus team must support the Company’s mission, vision, and values by exhibiting excellence and competence, collaboration, innovation, respect, commitment to customers, accountability, and ownership.

Some of the ways these qualities are demonstrated include:

• Encouraging clear, timely communication among Project Managers, accounting, vendors, and subcontractors
• Proactively catching contract, purchase order, and documentation issues before they affect the field
• Processing contracts and purchase orders with care so customers and the field team are never waiting on paperwork
• Practicing excellent time management, task prioritization, and meticulous attention to detail

The ideal candidate is highly detail-oriented and comfortable handling a high volume of contracts, purchase orders, and project documents without letting items slip. You will work closely with Project Managers, accounting, vendors, and subcontractors. Although you will have a team of talented peers and a participative manager to work with, you will need to be a self-starter who is organized, accurate, and disciplined in your execution.

Solidus’ Construction Administrators support multiple commercial projects ($1M—$5M+) concurrently. The successful candidate will support projects from contract award through closeout, with a primary focus on processing contracts and purchase orders and maintaining complete files. This is an in-office role at our East Hartford, CT headquarters. Travel is not required.

ESSENTIAL RESPONSIBILITIES

• Process subcontractor agreements, vendor contracts, and related documents accurately and on time so projects can start and finish without administrative delay.
• Prepare, issue, and log purchase orders. Confirm scope, pricing, and coding before release and track each PO through fulfillment.
• Execute subcontractor and vendor agreements and forward completed packages to accounting for handling.
• Enter and maintain project cost and commitment data. Sage 300 Construction experience is a plus. Review change order documentation against the contract and keep contract documents current and distributed.
• Serve as a reliable internal point of contact for contract and purchase-order status among Project Managers, vendors, and accounting.
• Maintain project logs, contract files, and purchase-order records and distribute documentation to stakeholders as needed.
• Assemble closeout documentation and keep complete, audit-ready project records from award through final payment.

QUALIFICATIONS :

• 2–5 years of related experience in construction administration, contract administration, purchasing, or project accounting support, or an equivalent combination of education and training.
• MS Word and Excel expertise.
• Demonstrated experience processing contracts and purchase orders with a high degree of accuracy.
• Sage 300 Construction experience is a plus.
• We are an equal opportunity employer (M/ W/ D/ V).

COMPENSATION AND BENEFITS

In addition to employee longevity, competitive compensation, and a supportive family atmosphere that respects work/life balance, we provide comprehensive benefits that encourage our employees and their families to build lifelong relationships with us.

• 3 weeks PTO
• Health insurance
• Dental and vision plan
• 401K
• Life Insurance
• Flexible spending accounts
• Travel reimbursement
• Incentive programs
• Bonuses and salary increase

Solidus hires and promotes based on merit, competence, and business needs. All employment decisions, including hiring, promotion, discipline, and termination, are based on qualifications and performance. We seek individuals with an entrepreneurial spirit who are willing to work hard, push themselves, and thrive in a team-oriented environment. We are committed to maintaining a professional and respectful workplace where driven individuals can grow and succeed.

WORK ENVIRONMENT

This position is an office-based role in a professional office setting at our East Hartford, CT headquarters. The role involves collaboration with project teams, vendors, subcontractors, and accounting via meetings, phone calls, and emails. Travel is not required.

LOCATION AND SCHEDULE

• Solidus, Inc.: 1450 Main Street, East Hartford, CT 06108
• Monday – Friday 8:00 a.m. – 4:00 p.m.

Solidus, Inc. is a full-service design-build construction company headquartered in East Hartford, Connecticut, with offices in Massachusetts and Pennsylvania. The company has been providing construction services for over thirty years. Our integrated approach encompasses the entire construction process, from property search to design and architectural services to commercial ground-up construction and renovations. We specialize in branch construction and transformation for the financial services industry and have designed and built hundreds of banks and credit unions. Project profiles range from $100K to $20M+, with work across New England, New Jersey, New York, Virginia, West Virginia, Indiana, Pennsylvania, Georgia, and Ohio.

Company Description

Solidus, Inc. is a full-service design-build construction company headquartered in East Hartford, Connecticut, with offices in Massachusetts and Pennsylvania. The company has been providing construction services for over thirty years. Our integrated approach encompasses the entire construction process, from property search to design and architectural services to commercial ground-up construction and renovations. We specialize in branch construction and transformation for the financial services industry and have designed and built hundreds of banks and credit unions. Project profiles range from $100K to $20M+, with work across New England, New Jersey, New York, Virginia, West Virginia, Indiana, Pennsylvania, Georgia, and Ohio.