Catering Administrative Assistant | Seasonal Part-Time | Salt River Fields

Catering Administrative Assistant – Seasonal Part‑Time – Salt River Fields Office location: Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry, offering a 360‑degree solution set for world‑class owned venues and a client roster that includes some of the most influential and highest‑attendance arenas, convention centers, music festivals, performing arts centers, and cultural institutions. Position Summary The Catering Administrative Assistant works closely with the Sales Department, Chef, and Catering Manager to create an open flow of communication and to prepare, review, and execute catering orders for our luxury suites and private party decks. The employee must maintain excellent attendance and be available to work a variable, event‑driven schedule that includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self‑direction, and independent decision‑making skills are required. In light of the seasonal and event‑driven nature of our business, the position will run from now until the end of March, with the possibility to return when the event season begins again next winter. This role pays an hourly rate of $21.00–$22.00. The position is seasonal, starting December2,2025, and ending March31,2026. The role will remain open until March31,2026. Responsibilities Enter catering orders into the POS system Create invoices and function sheets Assist customers in placing orders and collecting payments (by phone and e‑mail) Ensure that orders are communicated to both the kitchen and delivery staff quickly and effectively Work closely with the Sales Department, Chef, and Catering Manager to prepare and review orders for completeness Work as a team player with a passion for continuous learning Qualifications Advanced proficiency with computers on a Windows platform, including Microsoft applications Ability to operate standard office equipment, including printer, copier, computer, and fax machine Consistent and reliable attention to detail, accuracy, and validity Strong written and oral communication skills – ability to speak and write clearly and concisely, get messages across that have the desired effect Ability to multi‑task in a fast‑paced, changing environment; must work well under pressure of deadlines Ability to successfully interact and collaborate with all team members professionally and supportively Excellent organizational and time‑management skills Ability and willingness to work variable hours (i.e., evenings, weekends, holidays), as frequently required by event or business necessity Strengthened by our differences. United to make a difference – At Oak View Group we believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. We are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer – Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law. Seniority Level: Entry level Employment Type: Part‑time Job Function: Administrative #J-18808-Ljbffr