Billing Coordinator

Falcon Rappaport & Berkman Billing CoordinatorFalcon Rappaport & Berkman (FRB) is a dynamic and rapidly growing law firm committed to an interdisciplinary approach to legal practice. Our team comprises thought leaders across diverse practice areas, including nationally recognized experts in web3, taxation, corporate law, and emerging technologies. By integrating specialists from multiple disciplines, we deliver innovative and comprehensive solutions that exceed client expectations. At FRB, we prioritize respect, appreciation, and work-life balance, fostering an environment where our team members thrive both personally and professionally. We are dedicated to investing in our employees' growth through mentorship, continuing education, and meaningful career advancement opportunities.Position OverviewFRB is seeking a detail-oriented and highly motivated Billing Coordinator to join our growing Finance Department. In this full-time role, you will play a critical part in managing the firm's billing operations, ensuring accuracy and timeliness in all client invoicing processes. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to collaborate effectively with attorneys and administrative staff to support the firm's continued growth and financial success.Key ResponsibilitiesCoordinate with attorneys to obtain and compile prospective client activity reports, ensuring timely and accurate data collectionConduct thorough attorney bill reviews, process necessary revisions, and ensure all invoices comply with client billing guidelines and firm standardsReconcile corporate credit card statements, verify expense allocations, and ensure proper documentation for all transactionsManage high-volume monthly billing cycles, including invoice generation, distribution, and follow-up on outstanding balancesSupport the preparation and analysis of Key Performance Indicator (KPI) reports to track departmental metrics and inform strategic decision-makingServe as a professional point of contact for client billing inquiries, maintaining positive relationships and resolving issues promptly and courteouslyAssist with accounts receivable management, including monitoring aging reports and coordinating collection effortsMaintain accurate billing records and documentation in compliance with firm policies and regulatory requirementsQualifications & RequirementsBachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.Minimum of two (2) years of experience with advanced Microsoft Excel functions, including VLOOKUP, pivot tables, and data analysis tools.Minimum of two (2) years of hands-on experience with QuickBooks or comparable accounting software preferred.Prior experience in legal billing or professional services billing preferred; familiarity with e-billing platforms (e.g., LEDES, eBillingHub) is a plus.Exceptional organizational skills with the ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environmentSuperior written and verbal communication skills, with the ability to interact professionally with attorneys, clients, and colleagues at all levelsDemonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) requiredHigh degree of accuracy and attention to detail, with strong problem-solving and critical thinking abilitiesAbility to handle confidential and sensitive information with discretion and integrityCompensationCompetitive annual salary range of $60,000 - $80,000, commensurate with experience and qualifications. Work Arrangement & LocationThis is initially a full-time on-site position based in either our Rockville Centre, New York City or Mount Kisco office, with the potential for a hybrid work arrangement after a successful three-month onboarding period.