Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

Become an integral part of the Corporate and Firmwide Employee Communications team, where you will have the opportunity to work in a dynamic, fast-paced environment. This role offers a platform for professional growth and skill development, and each day will bring new challenges and opportunities. Join a team that values results, attention to detail, and a commitment to excellence.

As a Senior Executive Administrative Assistant in Corporate and Firmwide Employee Communications, you will play a key role in ensuring the smooth operation of our team. You will represent the group with professionalism and discretion, interact with executive-level internal clients across multiple lines of business, and adapt procedures and processes to support the department's goals and activities.

Job responsibilities

• Maintain complex and detailed calendars for multiple executives, including scheduling and prioritizing meetings across time zones
• Screen incoming calls and correspondence, determining priority and handling information with discretion
• Manage the coordination and logistics of internal meetings, including executive town halls and leadership forums
• Arrange and coordinate complicated domestic and international travel, including itineraries and accommodations
• Help plan and manage internal team events, offsites, and celebrations, including catering, venue selection, and transportation
• Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely processing
• Assist with staff onboarding and offboarding, including equipment requests, system access, and orientation logistics
• Produce high-quality emails, messages, and communications to individuals at all levels of the organization
• Maintain department documents, including organizational charts, executive bios, and distribution lists
• Proactively handle regular activities and anticipate needs, advising in advance of any issues or delays

Required qualifications, capabilities and skills

• At least five years of administrative experience
• Advanced organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Discretion and sound judgment in handling confidential information and interactions with senior management
• Strong interpersonal, written, and verbal communication skills
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent telephone etiquette and experience with complex calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent)
• Experience planning and managing large-scale internal events or executive communications forums

About Us

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

About the Team

Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.