Executive Assistant to Senior Leadership

Job Title: Executive Assistant to Senior Leadership

Location: New York, NY (Onsite Only)
Duration: 6-Month Contract
Pay: Up to $37/hour (W2)

Overview

A leading financial services firm is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced, professional environment. This role requires strong organization, discretion, and the ability to manage multiple priorities while supporting Directors and executives onsite in NYC.

Key Responsibilities

• Provide excellent phone coverage and manage urgent calls with professionalism and sound judgment
• Maintain executive calendars, schedule/reschedule meetings, and resolve conflicts/prioritization issues
• Coordinate large group meetings, conference calls, meeting rooms, and meeting materials
• Manage travel arrangements, out-of-town meeting schedules, and expense reimbursements
• Act as liaison between executives, clients, and internal teams with strong communication skills
• Handle confidential correspondence, filing systems, and sensitive documentation
• Support onboarding for new hires, including desk setup and system access coordination
• Assist with office operations, supply management, and general administrative tasks
• Provide backup support for colleagues and additional office needs as required

Qualifications

• 7+ years of administrative support experience
• Prior experience supporting Directors or senior executives required
• Strong professionalism, discretion, and business etiquette
• Excellent multitasking, prioritization, and organizational skills
• Ability to work independently and adapt quickly in a fast-paced environment
• Flexible with responsibilities and work hours as needed